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Administrative Assistant Position

1 month ago

South Windsor, Connecticut, United States Healthcare Realty Full time

Administrative Assistant Job Description

Healthcare Realty, a leader in healthcare real estate investment, is seeking a highly skilled Administrative Assistant to support our Hartford County medical office building portfolio.

Job Responsibilities:

  • Perform administrative tasks, including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination, and filing/copying.
  • Prepare service contracts and construction agreements, as well as accompanying paperwork.
  • Coordinate with tenants, building maintenance staff, and vendors to ensure work orders are completed.
  • Prepare monthly chargebacks and rent statements.
  • Maintain a system for tracking tenant, vendor, and contractor certificates of insurance.
  • Process and organize regional paperwork.
  • Prepare regional reports.

Requirements:

  • Four+ years of progressively responsible office environment experience in property management or an equivalent field.
  • Congenial disposition, accounting capabilities, excellent communication, and organizational skills.
  • Ability to build and maintain collaborative relationships throughout the organization and with tenants and vendors.
  • Deadline-driven and able to handle frequent change, with the ability to assess, prioritize, and act quickly.
  • Ability to read and understand contracts.

Preferred Qualifications:
Bilingual, not required.

About Healthcare Realty:

We offer a competitive salary/benefit package, including a matched 401(k), excellent growth opportunities, and a collaborative work environment.

How to Apply:

Please send your resume and cover letter to the provided contact information.