Urban Design Project Manager

6 days ago

Pleasanton, California, United States DAHLIN Architecture | Planning | Interiors Full time
Job Description

About DAHLIN Architecture | Planning | Interiors

DAHLIN is a renowned architecture, urban design, and interiors design firm with a team of over 200 multi-cultural professionals located throughout the Western United States. With over 45 years of experience, we have a proven track record of creating communities that promote human fulfillment and well-being. Our passion for creating exceptional places starts with our own working environment, where we foster a positive community that allows our team members to thrive.

Job Summary

We are seeking a highly skilled Planning & Urban Design Project Manager to lead and deliver a variety of project types and sizes, primarily from planning & front-end design, through schematic design & entitlement. This individual will act as the primary coordinator of all communications between the client, jurisdictions, and subconsultants, ensuring seamless collaboration and successful project execution.

Key Responsibilities

  • Organize and author policy planning documents, such as specific plans and objective design standards.
  • Define, monitor, and maintain control of the scope of work and services for the project, including project schedule, team staffing, and work plan.
  • Prepare and negotiate client and consultant proposals, fees, schedules, and contracts, including consultant agreements.
  • Serve as the primary coordinator of all communication between the client and the firm, ensuring timely resolution of client concerns and management of business issues.
  • Develop and nurture positive relationships with existing client contacts, optimizing all potential opportunities.
  • Maintain an awareness of existing clients' business objectives, plans, target audience, and market trends.
  • Establish, maintain, and document regular project-related meetings, including client, internal team, and consultant meetings.
  • Lead and facilitate the day-to-day performance of the cross-functional project team, ensuring projects are delivered on time, on budget, and in alignment with the firm's quality standards and design goals.
  • Focus on the smooth management of the project process, ensuring clarity of requirements, deliverables, timelines, and visibility against fees throughout the project life cycle.
  • Prepare, communicate, and monitor project work plans, budgets, and deliverables.
  • Manage multiple aspects of client, team, and project coordination, including full documentation and coordination with consultants.
  • Actively take ownership of problems and successful resolution planning in consultation with Principal-in-Charge and design staff.
  • Support and contribute to new business development with both current and potential clients.
  • Contribute positively to project reports and staffing meetings with concise and accurate information to continually improve the team's delivery and financial objectives.
  • Establish, maintain, and document regular project-related meetings, including client, internal team, and consultant meetings.
  • Assure a positive teamwork atmosphere, supporting the development and retention of quality staff, including training/development/mentoring.
  • Initiate, document, and maintain project set-up, including contract review, project process, and filing procedures, and work authorizations; review internal project accounting documents and collaborate with accounting in timely distribution of invoices.
  • Ensure the orderly transition of projects to the Design Development and Construction Documents team, remaining available to assist with design intent and deliverables.
  • Follow through with post-contract administration requirements, such as follow-up phone calls to ensure client satisfaction and source additional project opportunities.

Requirements

  • Understand all aspects and phases of the planning, design, production, and deliverable process.
  • Understand and respond to the technical implications of design decisions.
  • Extremely proficient in writing planning and design documents.
  • Strong understanding of Planning Entitlement packages.
  • Project Management skills, including scheduling, scopes, and fees, team management and coordination, and client communication.
  • Strong leadership, organizational, and communication skills.
  • Proven ability to provide excellent client service and leadership.
  • Proactive and adaptable with strong initiative to drive results in a fast-paced environment.
  • High level of design competence with knowledge of building and zoning codes.
  • Proficiency in AutoCAD, Revit, Sketchup, Enscape, Bluebeam, and Adobe Creative Suite.
  • Microsoft Suite, especially Excel.

Preferred Qualifications

  • Planning, Design Management, and Project Management experience required.
  • Bachelor's Degree or higher in Urban Design, Planning, or Architecture.
  • 5+ years of relevant experience with urban design and master planning projects.
  • Certified Planner or Registered Architect preferred.
  • Commitment to their own professional growth.
  • Must be legally authorized to work for any employer in the United States without any restrictions or visa sponsorship.

Benefits

We offer a competitive compensation package based on experience and qualifications. Excellent benefits include medical, dental, and vision coverage. We also offer the opportunity to participate in a pre-tax Flexible Spending plan, Employee Stock Ownership Plan, and 401k.

Salary Range

Starting salary $105,000 to $120,000 depending on qualifications. Placement within this pay range will be determined by factors such as education, qualifications, project complexity, and/or experience.

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