Office Support Specialist

2 weeks ago


Elmwood Park, New Jersey, United States All Medical Allied Full time
Job Overview

We are seeking a dedicated Office Support Specialist to join our team at All Medical Personnel. This role is essential for ensuring the smooth operation of our administrative functions.

Key Responsibilities:

The successful candidate will be responsible for:

  • Providing confidential administrative assistance to senior management.
  • Managing calendars and scheduling appointments efficiently.
  • Handling incoming communications and directing them appropriately.
  • Addressing administrative inquiries and issues as they arise.
  • Acting as the primary administrative liaison between departments.
  • Coordinating meetings and special events as needed.
  • Maintaining and updating departmental records and databases.
  • Establishing and organizing departmental files.
  • Supporting department managers and external partners on special projects.
  • Documenting meeting minutes and ensuring follow-up on action items.
  • Adhering to all relevant regulations and compliance standards.
  • Performing additional tasks as assigned by management.
Qualifications:

The ideal candidate will possess:

  • A high school diploma or equivalent.
  • Prior experience in an administrative role is preferred.
  • Proficiency in Microsoft Office Suite, particularly Word, PowerPoint, and Excel.
  • Familiarity with Outlook for email management.
  • Strong analytical skills to enhance operational efficiency.
  • Attention to detail and the ability to thrive in a fast-paced environment.
  • Excellent communication and interpersonal skills.
  • Exceptional organizational abilities and a commitment to timely project completion.
About Us:

All Medical Personnel is a recognized leader in healthcare staffing, acknowledged by Staffing Industry Analysts (SIA) as one of the largest firms in the industry. Our experienced team of recruiters specializes in sourcing, screening, and placing medical professionals across various healthcare settings.



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