Site Management Associate

1 month ago

Richmond, Virginia, United States Commonwealth of Virginia Full time

Job Responsibilities

Are you an organized individual with a proactive approach to problem-solving? Do you excel in dynamic environments where tasks vary daily? If this resonates with you, we have a rewarding opportunity available.

The Commonwealth of Virginia is in search of a Facilities Coordinator. This role is pivotal in managing various aspects of facility operations, including:

  • Coordinating repair work with external property management.
  • Assessing the agency's asset requirements and communicating procurement needs to management.
  • Allocating workspace effectively and arranging conference and meeting room setups.
  • Overseeing telecommunication equipment and ensuring accountability.
  • Administering the agency's parking pass program and upholding security measures within the facility.
  • Processing small purchase card and procurement requests.
  • Preparing for emergency response situations.

This position plays a crucial role in supporting the agency's mission and contributes to the facilities team while also tracking non-IT assets. The Facilities Coordinator is essential in establishing a systematic and organized approach to internal operations, aligning with the organization's mission, vision, values, goals, and objectives, all while delivering exceptional customer service to employees, contractors, and visitors.

Essential Qualifications

  • Strong focus on customer service.
  • Ability to engage with employees, contractors, and suppliers at all levels.
  • Adaptability to changing or unforeseen facility-related demands.
  • Sound judgment in decision-making to maintain daily operations and ensure a well-kept and conducive work environment.
  • Basic proficiency in Microsoft Office applications, including Excel, Outlook, and PowerPoint.
  • Familiarity with general financial principles and procurement practices.
  • Capability to troubleshoot audio-visual issues in meeting spaces and liaise with vendors for resolution.
  • Comprehensive understanding of facilities management and administrative support.

Additional Considerations

  • Experience with eVA for entering purchase orders and requisitions.
  • Familiarity with Visio software.

Application Process

Applicants will receive confirmation upon successful submission of their application. Please monitor your application status through the designated account. This position allows for one day of telework.

All candidates must consent to a fingerprint background check. Applications must be submitted online through the state applicant tracking system, and no other formats will be accepted.

Reasonable accommodations are available for individuals with disabilities during the application and interview processes, in accordance with the Americans with Disabilities Act.

The Commonwealth of Virginia is committed to providing hiring preference to Veterans and Members of the Virginia National Guard. We encourage eligible candidates to apply.

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