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Administrative Analyst for Global Programs

2 months ago

Washington, Washington, D.C., United States Human Capital Resources and Concepts Full time
Job Description

**Job Summary**

Human Capital Resources and Concepts (HCRC) is seeking a highly skilled Program Administrative Analyst to support the Department's Democracy Programs and DRL's annual appropriation. This role will involve managing and tracking DRL's multi-million-dollar programming portfolio, developing strategic action plans for foreign assistance funds, and providing technical assistance throughout the federal assistance life-cycle.

Key Responsibilities:
  • Document Development: Draft high-quality memoranda, Congressional Notifications, reports, and other documents that meet the highest standards of professionalism and clarity.
  • Clearance and Coordination: Coordinate clearance processes with multiple bureaus and offices, ensuring efficient and effective communication and timely completion of tasks.
  • Technical Assistance: Provide technical assistance throughout the federal assistance life-cycle, including pre-award, award, and post-award phases, to ensure successful program implementation.
  • Tracking and Reporting: Develop and maintain tracking systems for efficient document retrieval and clearance processes, and prepare regular reports to stakeholders.
Duties:
  • Program Management: Assist in managing program funding and the Congressional Notification process, ensuring compliance with regulations and deadlines.
  • Communication and Collaboration: Coordinate communications with the Office of the Legal Advisor and Bureau of Legislative Affairs, fostering strong relationships and effective collaboration.
  • Information Preparation: Prepare briefing materials for senior staff, providing timely and accurate information to inform decision-making.
  • Strategic Planning: Liaise with the Bureau of Legislative Affairs on Congressional communications and strategic planning, ensuring alignment with departmental goals.
  • Document Preparation: Draft documents and provide briefings, testimony, and status reviews, demonstrating expertise and professionalism.
  • Program Tracking: Track the foreign assistance lifecycle progress, identifying areas for improvement and implementing solutions.
  • Meetings and Trainings: Organize and participate in meetings, trainings, and conferences, promoting knowledge sharing and collaboration.
  • Stakeholder Engagement: Attend stakeholder workshops and provide technical assistance to grantees, building strong relationships and ensuring successful program implementation.
  • Professional Development: Undertake additional training to enhance skills and knowledge, staying up-to-date with industry developments and best practices.
Requirements:
  • Knowledge and Experience: Knowledge of appropriations, foreign assistance funds, Congress, and international programming, with a strong understanding of the federal assistance life-cycle.
  • Organizational Skills: Strong organizational skills to manage and track competing priorities, with the ability to work effectively in a fast-paced environment.
  • Communication Skills: Excellent verbal and written communication skills, with the ability to communicate complex information in a clear and concise manner.
  • Professionalism: Professional, proactive demeanor with the ability to remind colleagues and superiors of pending deadlines, ensuring timely completion of tasks.
  • Travel Requirements: Ability to travel globally on short notice, with a valid passport and ability to obtain security clearance (preference for active clearance).
Education:
  • Qualifications: Bachelor's degree preferred with 4-5 years of relevant experience, or a master's degree with 2-3 years of relevant experience.

HCRC is a consulting firm that specializes in resource management capabilities, providing expert services to federal organizations. Our consultants have in-depth training and work experience in Department of Defense and other federal entities, including the Intelligence Community. We offer a range of services, from strategic planning to information technology, to help organizations address complex challenges and improve performance.