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Administrative Services Coordinator

2 months ago

Sioux Falls, South Dakota, United States IMKO Full time
Job Overview

IMKO Workforce Solutions is seeking an Administrative Services Coordinator to join our team. This role is pivotal in managing both incoming and outgoing correspondence, document processing, and various administrative tasks.

Key Responsibilities:
  • Document Management: Sort, open, and prepare incoming documents for digital processing, ensuring adherence to quality and time standards.
  • Indexing: Prepare and categorize incoming documents in line with established procedures.
  • Research: Utilize online tools to identify policy numbers for documents received through various channels.
  • Filing: Maintain organized records in both digital and physical formats.
  • Quality Control: Conduct routine checks to ensure compliance with departmental guidelines.
  • Scanning Operations: Operate scanning equipment to create digital images of documents.
  • Data Entry: Accurately index digital documents, focusing on precision.
  • Delivery Processing: Manage inbound and outbound deliveries, including courier services.
  • Collaboration: Work closely with other departments to ensure efficient handling of customer requests.
  • Team Support: Participate in cross-training initiatives to enhance departmental support.
  • System Testing: Assist in testing system upgrades and implementations.
  • Record Retention: Support initiatives related to document retention.
  • Training: Aid in onboarding new team members.
  • Attendance: Maintain regular attendance as per company policy.
  • Additional Duties: Perform other tasks as assigned.
Qualifications:
  • High School Diploma or equivalent preferred.
  • 1-2 years of experience in administrative roles, particularly in mail processing or imaging.
  • Background checks may be required due to the nature of the position.
  • Proficient computer skills.
  • Strong written and verbal communication abilities.
  • Ability to thrive in a fast-paced environment with a focus on accuracy.
  • Proven multitasking skills and adaptability to change.
  • Excellent organizational capabilities.
  • Physical ability to sit or stand for extended periods and lift moderate weights.

We look forward to discussing this opportunity with you.