Courtroom Administrative Assistant

3 weeks ago


Memphis, Tennessee, United States Shelby County Full time

Job Summary

We are seeking a highly organized and detail-oriented Courtroom Administrative Assistant to join our team at Shelby County. As a key member of our court staff, you will be responsible for performing complex administrative tasks for assigned courtrooms and departments.

Key Responsibilities

  • Prepare and maintain daily dockets or calendars of cases to be called in assigned courtrooms.
  • Organize, route, and file court case folders and posts.
  • Secure information for judges, attorneys, and litigants.
  • Inform parties of scheduled court appearances.
  • Provide information to various state and county offices as required.
  • Process various types of legal documents for the courts and the public.
  • Scan and file legal documents received by the court.
  • Perform data entry, recording case dispositions, and court orders.
  • Serve as primary contact for coordinating, collecting, and processing court fees.

Requirements

  • Three (3) years of experience in appropriate clerical, bookkeeping, data processing, or statistical work, with one (1) year as a Deputy Court Clerk; AND
  • High school diploma or possess a GED; OR
  • Two (2) years of experience in appropriate clerical, bookkeeping, data processing, or statistical work; and one (1) year of college study (30 semester hours or 36 quarters) from an accredited college or university.

Preferred Qualifications

  • Knowledge of the various legal instruments issued by the court.
  • Ability to maintain an established system of records and files.
  • Ability to work with court officials.
  • Ability to use a personal computer.
  • Ability to write legibly on legal documents and court files.
  • Ability to have good communication skills and organizational skills.
  • Ability to perform accurate arithmetical computations.

Working Conditions

This position may require working evenings, holidays, and weekends on a rotational basis, and may be required to work in a 24-hour office.

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.


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