High Level Executive Support Specialist
5 days ago
We are seeking an exceptional Executive Assistant to support one of our esteemed Partners in our NYC Headquarters. This is an exciting opportunity to be a true right-hand, handling administrative tasks, meetings, and projects with precision and discretion.
Responsibilities:
- Provide top-notch administrative support to the Partner, including business and personal work.
- Schedule and organize meetings, appointments, agendas, calls, and ordering meals with ease.
- Plan and execute travel arrangements, including hotels, flights, transfers, and cars.
- Streamline systems, maintain databases, spreadsheets, files, and more.
- Liaise with philanthropic organizations, assist with events, and coordinate invitations, venues, permits, budgets, and more.
- Support marketing strategy and meeting materials with professionalism.
- Manage tight deadlines in a fast-paced environment with poise.
- Serve as the primary point of contact for home vendors, contractors, and building management.
- Prepare, process, and submit expense reports with accuracy.
- Oversee project management, including tracking projects, running meetings, and ensuring timely completion.
Estimated Salary: $80,000 - $110,000 per year.
The ideal candidate will possess 8+ years of administrative experience, preferably working for a C-level executive. A Bachelor's degree is strongly preferred, and excellent interpersonal and communication skills are a must. The ability to handle multiple tasks with minimal supervision, keep executives on track, and adapt to changing priorities is essential.
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