High Level Executive Support Specialist

5 days ago


New York, New York, United States Solomon Page Full time

We are seeking an exceptional Executive Assistant to support one of our esteemed Partners in our NYC Headquarters. This is an exciting opportunity to be a true right-hand, handling administrative tasks, meetings, and projects with precision and discretion.

Responsibilities:

  • Provide top-notch administrative support to the Partner, including business and personal work.
  • Schedule and organize meetings, appointments, agendas, calls, and ordering meals with ease.
  • Plan and execute travel arrangements, including hotels, flights, transfers, and cars.
  • Streamline systems, maintain databases, spreadsheets, files, and more.
  • Liaise with philanthropic organizations, assist with events, and coordinate invitations, venues, permits, budgets, and more.
  • Support marketing strategy and meeting materials with professionalism.
  • Manage tight deadlines in a fast-paced environment with poise.
  • Serve as the primary point of contact for home vendors, contractors, and building management.
  • Prepare, process, and submit expense reports with accuracy.
  • Oversee project management, including tracking projects, running meetings, and ensuring timely completion.

Estimated Salary: $80,000 - $110,000 per year.

The ideal candidate will possess 8+ years of administrative experience, preferably working for a C-level executive. A Bachelor's degree is strongly preferred, and excellent interpersonal and communication skills are a must. The ability to handle multiple tasks with minimal supervision, keep executives on track, and adapt to changing priorities is essential.



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