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Administrative Operations Coordinator IV

2 months ago

Livermore California, United States LLNL Full time
Position Overview

We are seeking an Administrative Operations Coordinator IV.

In this role, you will work under minimal supervision to handle a variety of moderately complex administrative and task-oriented responsibilities in a vibrant and fast-paced setting, often facing interruptions and competing priorities.

This position is part of the Operations team within the Defense Technologies Engineering Division (DTED), which is a segment of the Engineering Directorate.

Depending on your specific role, this position may provide a hybrid work arrangement, allowing a combination of in-office and remote work. You may have the opportunity to work from home on certain days of the week.

Key Responsibilities


• Act as a representative for Operations management and provide guidance on routine matters; serve as a knowledgeable resource regarding organizational policies and procedures.

• Develop and maintain databases, spreadsheets, and tracking/filing systems for all office relocations.

• Update and manage records within the Enterprise Asset Management (EAM) system.

• Collect information from diverse sources, compile data, and prepare detailed reports and presentations.

• Draft correspondence independently and create documents for management review that may contain sensitive information. Serve as a knowledgeable resource and clarify organizational policies and procedures.

• Oversee complex scheduling, determining priorities for calendar management.

• Organize and facilitate meetings for Design Reviews and Safety Notes.

• Perform additional duties as required.