Legal Intake and Scheduling Specialist

2 weeks ago


Grand Rapids, Michigan, United States Axios Professional Recruitment Full time
Job Overview

Axios Professional Recruitment is collaborating with a prominent legal firm seeking to appoint a dedicated Intake & Scheduling Coordinator. The successful candidate will exhibit a high level of professionalism, self-motivation, and possess relevant legal experience. They should be organized, technologically adept, and possess a friendly demeanor.

Key ResponsibilitiesIndependent Medical Exam Scheduling:
  • Consult with attorneys to determine necessary IME(s).
  • Coordinate with IME vendors to arrange appointments and provide necessary Plaintiff information.
  • Upon receiving IME confirmation from the vendor:
    • Draft Notices,
    • Calculate mileage from the Plaintiff's residence to the IME location,
    • Request mileage reimbursement checks,
    • Distribute form letters to counsel along with Notices and mileage checks.
  • Update calendars with IME dates and deadlines for Hx letters.
  • Duplicate CDs containing relevant films.
  • Prepare correspondence for doctors and upload necessary documents to the IME vendor.
  • Send copies of films and Hx letters to the IME vendor.
  • Upon receipt of the IME report, forward form letters to counsel and Claim Representatives along with the IME report copy.
Deposition Scheduling:
  • Reach out to all counsel to finalize deposition dates and promptly update the calendar.
  • Prepare and distribute Notices to all involved counsel.
  • Notify Court Reporters via email regarding the scheduled depositions.
  • Inform Claim Representatives about depositions through form letters.
  • Organize pre-deposition telephone conferences with the insured and send relevant form letters.
Qualifications

To qualify for the Intake & Scheduling Coordinator role, candidates should meet the following criteria:

  • 1-3 years of legal experience is essential.
  • A valid driver's license and dependable transportation are required.
  • Strong organizational skills are necessary.
  • Ability to manage multiple tasks simultaneously without stress.
  • Proficiency in using computers and office equipment effectively.
  • Capability to lift up to 30 pounds to place items on shelves 3-6 feet high.
  • Ability to work efficiently under time constraints and pressure.

Axios Professional Recruitment, an entirely employee-owned organization, stands as the largest independent employer in West Michigan. Our mission is to connect individuals with meaningful, long-lasting, and fulfilling careers, rather than merely filling positions. Since 1988, we have successfully matched over 300,000 individuals with leading employers across West Michigan.

We appreciate your interest and look forward to reviewing your application.



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