Recruitment Coordinator

3 days ago

New York, New York, United States Urban Resource Institute Full time
Job Title: Recruitment Coordinator

At Urban Resource Institute (URI), we are seeking a highly organized and detail-oriented Recruitment Coordinator to join our HR team. As a key member of our team, you will be responsible for ensuring timely execution and completion of a seamless workflow for each new employee.

Key Responsibilities:
  • Collaborate with the Talent Acquisition team to recruit candidates for open positions
  • Assist with posting positions, preparing and sending offer letters
  • Disposition candidates in the recruitment gateway and enter notes on candidate records as needed
  • Input required information in online background check systems to process employment, education, reference, and licensing verifications
  • Follow up with candidates to obtain missing information or documents
  • Update hiring managers weekly on candidate clearance status and notify them of any issues with background checks or candidate paperwork
  • Coordinate with candidates and hiring managers to confirm start dates
  • Serve as a backup to assist with facilitating and documenting the completion of background clearance processes for volunteers, interns, and contractors
  • Assist with reviewing, completing, and ensuring that background disclosure and authorization documents are maintained in digital files
  • As needed, facilitate Form I-9 document collection, enter information in E-Verify, and follow up with candidates regarding no-match notifications or to obtain missing information
  • Update the system used for tracking and reporting on onboarding status of candidates
  • Prepare and disseminate recruiting/onboarding-related reports as required
Requirements:
  • Associate's degree required
  • A minimum of three years of experience in Human Resources, Business Administration/Management, or a related field
  • Experience in Social Service/non-profit highly preferred
  • Familiarity with NYC DHS background check process a plus
  • Excellent communication skills
  • Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, etc. Experience using UKG/Ultipro preferred
  • High level of understanding of HR practices and employment regulations
  • Excellent organizational, interpersonal, written, and verbal communication skills, along with strong attention to detail
  • Ability to multi-task, prioritize, and handle the unexpected within a fast-paced working environment
  • Must be able to display a high level of discretion and understand the sensitive nature of confidential employee information
  • Excellent employee customer service skills and a spirit of team orientation

At URI, we are committed to cultivating an inclusive work environment and actively seek a diverse candidate pool. We offer equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law.

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