Receptionist - Office Manager
2 months ago
Citco is a global leader in fund services, corporate governance, and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients' needs.
About the Team & Business LineCitco Group provides services to our Citco Group of Companies and helps businesses to succeed in client service excellence. As a valuable member of our team, you will work closely with internal stakeholders and cross-functional teams to support business operations and help them to achieve their goals.
Your RoleReporting to the Marketing Events VP, the Receptionist will be part of the Group Marketing team and will handle office management duties on the 30th floor of the New York office and assist with event coordination. The responsibilities below are designed to give an overview of the role and requirements.
Key Responsibilities- Provide a Welcoming Environment: You will provide a welcoming, professional reception and office environment. You will ensure the office operates smoothly and efficiently.
- Office Management: In-office attendance is required 5 days a week. You will handle office management duties such as ordering office supplies, working with office vendors for repairs as needed, and overall management and upkeep of the office space.
- Event Coordination: You will assist the Events Manager with the delivery of in-house events held at the firm's New York office (client seminars, conferences, receptions, parties, client/prospect meetings).
- Calendar Management: You will manage the calendar of events and scheduling of all meetings/events taking place on the 30th floor of the office.
- Supporting Materials: You will prepare supporting materials (literature packs, promotional merchandise, delegate lists, name badges, place names, table plans, etc.).
- Financial Management: You will handle payment of invoices related to all events and activities that take place on the 30th floor.
- Relationship Building: You will maintain a strong relationship with building management and learn all aspects of the building portal.
- Strong Time and Project Management Skills: You have strong time and project management skills.
- Excellent Communication Skills: You have excellent communication skills.
- Able to Manage Tasks: You are able to manage and implement tasks related to the role with a low level of supervision.
- Technical Skills: You have strong knowledge of MS Office applications and ability to learn new applications.
- Attention to Detail: You have strong attention to detail.
- Customer Focus: You aim to exceed expectations of high-quality service delivery in every task.
- Team Player: You are able to work collaboratively with others to provide a high-quality service.
- Education: A Bachelor's degree (or equivalent) in hospitality, marketing, or related area is preferred.
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