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Department Administrator

2 months ago

Wilmington, North Carolina, United States InsideHigherEd Full time
Job Summary

We are seeking a highly organized and detail-oriented Department Administrator to join our team. The successful candidate will be responsible for managing the day-to-day operations of the department, including administrative tasks, budget management, and faculty support.

Key Responsibilities
  • Manage and coordinate all administrative functions and day-to-day operations of the department
  • Develop, manage, and report on department budget within parameters set by the Fiscal Office
  • Coordinate and organize faculty searches, visiting and research faculty appointments, tenure cases, annual reports, and other internal department support
  • Assist chair with teaching course schedule, coordinate cross-listing of courses, communicate requirements to students, track majors and minors, and act as liaison for the department with the Registrar's Office
  • Serve as primary point of contact representing the program to the institution and external constituencies
  • Responsible for the management, coordination, and implementation of all department events
  • Adhere to institutional policies and procedures, maintain comprehensive array of manual and electronic records
  • Manage all space-management activities, including lab renovations, building improvements, general maintenance, office space assignments, and access issues
  • Hire, train, and supervise administrative assistant and student employees according to department administrative structure
Requirements
  • Bachelor's degree or equivalent combination of education and experience
  • Excellent verbal and written communication and interpersonal skills
  • Strong planning and organizational skills
  • Knowledge of financial and budget principles and procedures
  • Ability to acquire new technical skills and implement new procedures
  • Attention to detail and accuracy
  • Ability to work independently and as a team member
  • Ability to maintain confidentiality and security
  • Strong commitment to a diverse working environment and to serving the needs of a large and diverse community