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Financial Operations Specialist

2 months ago

Washington, Washington, D.C., United States InsideHigherEd Full time

Job Summary:

The Expense Analyst will provide transactional support for finance processes to finance and athletics staffs. This role requires an understanding of finance and athletics, as well as excellent verbal and written communication skills.

Key Responsibilities:

  • Review and correct expense reports and supporting documentation for account coding and compliance with the University's expense policy, communicating exceptions to the expense preparer.
  • Monitor expense reports in progress and help to ensure that expense reports are approved/paid on time, escalating issues to the Manager or Director as needed.
  • Provide training on proper expense report preparation and ProCard usage.
  • Manage travel expense reconciliation, with this significant responsibility requiring a full-time employee dedicated to travel expense reconciliation alone at most institutions.
  • Support the administration of the University's Procurement Card Program, including managing team travel payment documentation, completing expense reports/monitoring available spend authorization balances, and working closely with travel agents on resolving travel charge discrepancies, and final hotel folios.

Work Interactions:

The Expense Analyst will report to the Senior Planning & Budget Analyst. The position will also work closely with the Athletics Coaches & Administrators and Travel Vendor to ensure support of the units with respect to expense report review, timely reimbursement payments to employees for expense report, and employee payments to the university for reimbursement of personal expenses charged to the ProCard.

Requirements and Qualifications:

  • Bachelor's degree
  • 0-2 years' experience in a finance, accounting, or business operation
  • Excellent verbal and written communication skills

Preferred Requirements & Qualifications:

  • Advanced degree in business, finance, accounting, technology management, or related field
  • Experience in a higher education environment
  • Experience with travel & expense management
  • Experience with corporate card administration and tools
  • Experience with Workday Financials

Work Mode Designation:

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.