Administrative Operations Leader

2 weeks ago


Bettendorf, Iowa, United States Shive-Hattery Full time
About the Opportunity

Shive-Hattery is seeking an experienced Office Manager to lead our Quad Cities office in delivering purposeful work for our clients. This role is ideal for a self-motivated, detail-oriented individual who thrives in a fast-paced, dynamic environment.

As an Office Manager, you will be responsible for supervising office administrative activities, achieving maximum expense control and productivity, and providing independent judgment to resolve ambiguity and issues. You will work closely with a diverse team of professionals to ensure the smooth operation of the office.

Key Responsibilities

  • Supervise and manage administrative support positions, providing coaching, mentoring, and training as needed.
  • Coordinate administrative aspects to ensure the office is working efficiently, including documentation, communication services, purchasing, facilities maintenance, and other support services.
  • Manage and maintain office assets, including supplies, equipment, and facilities.
  • Develop and implement processes to improve office operations, productivity, and efficiency.
  • Serve as a liaison between the office and corporate departments, including Project Accountants, IT, HR, and other stakeholders.
  • Perform other administrative duties as required, including handling essential tasks, ordering supplies, and organizing office files and storage.

Requirements

  • Minimum 3 years supervisory experience or related experience, preferably in an Architecture and Engineering Consulting environment.
  • Strong interpersonal and written communication skills, with the ability to work effectively with diverse teams and stakeholders.
  • Proficiency with Microsoft Suite programs, with a preference for Vantagepoint, Newforma, Adobe InDesign, and Photoshop.

About Shive-Hattery

Shive-Hattery is a collaborative learning and teaching culture that values growth and development. We offer a competitive total compensation package, including competitive pay and over 35 different benefits, to support our employees' professional growth and well-being.


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