Administrative Support Specialist
2 weeks ago
Title: Administrative Support Specialist
EOE Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
About the Organization: The primary mission of Pacific Coast Regional Corp is to foster community economic growth through the provision of financial, educational, and advisory services to underserved small business owners and communities.
Category: Business Interruption Fund (BIF)
Description:
Join a dynamic organization that provides a comprehensive range of financial, educational, and consulting initiatives aimed at enhancing economic development within the small business sector. Pacific Coast Regional Corp is a recognized private, non-profit entity dedicated to empowering entrepreneurs as essential contributors to the economy. Certified as a Community Development Financial Institution (CDFI), we also partner with the US Small Business Administration (SBA) as a Small Business Development Center (SBDC).
A BIF Program Administrative Support Specialist is expected to:
- Exhibit meticulous attention to detail and adhere to instructions effectively.
- Demonstrate exceptional interpersonal abilities and engage comfortably with diverse individuals.
- Complete tasks promptly and efficiently.
- Collaborate effectively within a team environment.
- Possess a solid understanding of the BIF program's objectives, particularly in relation to providing grant funding to small businesses impacted by construction activities.
- Work under the guidance of the Assistant Program Manager to manage office administration and workflow tasks.
- Report directly to the Vice President/BIF Program Manager.
Metro Pilot BIF Program
The Metro has initiated a Business Interruption Fund (BIF) program to support small and micro businesses adversely affected by construction activities. Eligible businesses are those situated adjacent to the rail corridors and experiencing revenue declines compared to the previous year, as outlined in the BIF Administrative Guidelines. Pacific Coast Regional Corp is responsible for determining business eligibility and managing grant disbursements of up to $50,000 annually for businesses demonstrating economic hardship due to construction. Additionally, we engage in outreach efforts and collaborate with various partners to provide essential technical assistance to small business owners.
Key Responsibilities:
• Input and maintain records of all BIF program applicants in the database system.
• Perform general clerical support tasks as assigned by the Vice President/Program Manager and/or Assistant Program Manager.
• Assist in coordinating outreach events and program meetings.
• Participate in outreach initiatives, grant approval meetings, and training sessions as required.
• Support BIF Business Advisors with documentation follow-up and clerical tasks.
• Facilitate support for grant approval meetings.
• Process financial requests as directed.
• Undertake additional tasks as assigned by management based on skills and competencies.
Core Competencies/Qualifications:
• Minimum of 2 years of college education; a Bachelor's degree is preferred.
• At least 2 years of experience in office administration.
• Proficiency in Microsoft Office applications.
• Ability to quickly learn and adapt to new database systems.
• Capacity to manage multiple projects simultaneously.
• Flexibility to work varied hours as needed.
• Uphold high ethical standards in personal and professional conduct.
Compensation:
$25-$27.76 per hour, based on experience.
Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
Exempt/Non-Exempt: Non-Exempt
Location: Headquarters
Position: Administrative Support Specialist
Position Requirements:
• At least 2 years of college experience. Bachelor's degree preferred.
• A minimum of 2 years office administration experience.
• Proficiency in Microsoft Office software.
• Aptitude to train and learn new database systems quickly.
• Ability to multi-task on more than one project.
• Ability to work a flexible schedule if needed.
• High personal and professional ethical standards.
Hiring Manager(s): Artesia Wright, Bryan Miyamoto
Number of Openings: 1
PI9b44e85b4c
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