Accounts Payable Specialist

1 week ago

Albany, New York, United States HILTON ALBANY Full time
Job Summary

We are seeking an experienced Accounts Payable Specialist to join our team at Hilton Albany. The successful candidate will be responsible for processing all invoices and authorized check payments to hotel vendors in accordance with hotel standards.

Key Responsibilities
  • Process all invoices and authorized check payments to hotel vendors in accordance with hotel standards.
  • Reconcile daily statements and month-end balancing of payables.
  • Prepare and present checks to Controller and General Manager for payment with all back-up documentation properly approved.
  • Maintain a check register in numerical order of all checks and a check issue log.
  • Prepare applicable sales taxes invoices for out of State vendors, post them to use tax account.
  • Maintain a copy of all beverage invoices and prepare surtax liability. Submit to Controller for approval.
  • Create new vendor accounts in the system. Ensure each new vendor submits 1099 information and maintain throughout the year.
  • Ensure that cancelled checks and voided checks are recorded 'stop payment' by the bank and notify Controller. Keep copy of cancelled check in voided binder.
  • Maintain files for copies of checks with supporting documentation in alphabetical order.
  • Maintain files for invoices to be paid. Posted invoices must have proper coding and stamp with posting sequence number.
  • Maintain files for ACCPAC generated reports. File posting sequences numerically and a copy of the month end detail summary aging. Review aging agrees with general ledger.
  • Audit AP aging every month.
  • Perform month end and year end closing procedures.
Requirements
  • College degree, Accounting Major, High school graduate.
  • Two year(s) accounting experience.
  • Ability to communicate in English with guests/visitors/vendors and hotel staff to their understanding.
  • Ability to provide legible communication; compute mathematical calculations.
Working Conditions
  • Ability to remain stationary at assigned post for extended periods of time.
  • Sedentary work, exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Equal Opportunity Employer

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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