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Site Services Coordinator

2 months ago

Chandler, Arizona, United States Renesas Electronics Full time
Job Summary

We are seeking a highly organized and detail-oriented Site Services Administrator Assistant to provide administrative and site services support in our Chandler and Tempe locations. This role will oversee various projects and tasks, ensuring seamless execution and implementation.

Key Responsibilities
  • Support office and electronic lab operations in Chandler and Tempe
  • Plan and forecast facilities budgets, recommending repairs and maintenance
  • Answer phones and direct calls to appropriate parties promptly and efficiently
  • Greet clients, vendors, and guests
  • Receive, ship, sign for, and distribute packages and mail
  • Perform general clerical duties, including data entry, copying, faxing, and filing
  • Plan, organize, and schedule meetings and special events
  • Place food and catering orders for events
  • Manage inventory and order supplies, furniture, and consumables
  • Maintain common areas, kitchen, and copy areas cleanliness
  • Support task execution and project implementation
  • Maintain confidentiality in all company aspects
  • Manage security access control systems, badging, and CCTV
  • Issue, distribute, and manage proximity access badges
  • Coordinate First Responders and First Aid/CPR courses
  • Manage day-to-day facilities and security issues
  • Coordinate with building management to resolve issues
  • Manage relationships with vendors and ensure contract obligations
  • Coordinate vendors for facilities and security services
  • Review service invoices and approve them to Internal Accounts Payable
  • Create GPR's and interact with sellers, vendors, and contractors
  • Cross-communicate with administrative assistants and other employees/contractors
  • Manage floor plans and create name plate inserts for new employees
  • Coordinate with IT to set up new equipment
  • Assist HR with onboarding and postings
  • Provide facilities orientation and set up workstations
  • Create and post company announcements/policies
  • Monitor company paid parking stalls
Requirements
  • High School diploma or equivalent required, plus a minimum of two years of administrative experience
  • Computer literate in Microsoft Office Suite
  • Able to adapt to various computer software
  • Good writing, analytical, problem-solving skills, and communication skills
  • Ability to work independently with little or no supervision
  • Ability to interact with all levels within the organization in a fast-paced environment
  • Ability to multi-task and adapt to change quickly
  • Excellent negotiating and networking skills
  • Self-motivated person who enjoys challenges
  • Excellent organization skills, with good accuracy and attention to detail
  • Discreet, flexible, and able to react responsibly
  • Leadership skills and ability to work well as part of a team
  • Ability to work under pressure and meet tough deadlines
  • Ability to think outside the box and challenge the norm
  • Prepared to be hands-on and able to handle repair tools and office equipment
  • Excellent interpersonal skills, to deal with people at all levels
  • Professional and corporate work ethic, displaying discretion and sensitivity when appropriate
  • Good customer service skills
  • Project management skills preferred
About Renesas Electronics

Renesas is one of the top global semiconductor companies in the world. We strive to develop a safer, healthier, greener, and smarter world, and our goal is to make every endpoint intelligent by offering product solutions in the automotive, industrial, infrastructure, and IoT markets. Our robust product portfolio includes world-leading MCUs, SoCs, analog, and power products, plus Winning Combination solutions that curate these complementary products. We are a key supplier to the world's leading manufacturers of electronics you rely on every day; you may not see our products, but they are all around you.

Renesas employs roughly 21,000 people in more than 30 countries worldwide. As a global team, our employees actively embody the Renesas Culture, our guiding principles based on five key elements: Transparent, Agile, Global, Innovative, and Entrepreneurial. Renesas believes in, and has a commitment to, diversity and inclusion, with initiatives and a leadership team dedicated to its resources and values. At Renesas, we want to build a sustainable future where technology helps make our lives easier. Join us and build your future by being part of what's next in electronics and the world.