Activities Director

4 days ago


New York, New York, United States The Yale Club of New York City Full time
Job Title: Activities Director

The Activities Director at The Yale Club of New York City is responsible for planning, coordinating, and managing member events, including lectures, cultural tours, wine tastings, and more. This is a two-year term role intended for Yale University graduates.

Key Responsibilities:
  • Collaborate with the Activities Committee to provide a diverse schedule of member programs.
  • Coordinate with Yale University and the Yale Alumni Association to bring Yale-related speakers and programs to the Club.
  • Maintain the Activities budget and expenses for events.
  • Supervise member billing and internal department payroll for events.
  • Work with the Director of Marketing to develop marketing strategies for events.
  • Negotiate contracts for potential vendors and oversee vendor management onsite.
  • Manage Member Interest Groups and brainstorm new themed Happy Hour ideas.
  • Liaise with the Young Members' Committee.
Event Management:
  • Research potential speakers and activities for virtual events.
  • Coordinate outreach for approved speakers and activities.
  • Provide tech support for events (Zoom & A/V set up).
  • Introduce and moderate virtual lectures.
  • Control audience Q&A and maintain engagement.
  • Prepare event-specific follow-up surveys.
  • Perform minor editing on recorded events and post on member website.
Requirements:
  • Represent the Yale Club, Private Events and Management in a positive manner.
  • Maintain professionalism at all times.
  • Dress appropriately for work environment.

The ideal candidate will be skilled with learning new software and comfortable with digital platforms. They will be comfortable being on camera, moderating virtual events, and developing relationships with members, Governance members, and guest speakers. Strong project management skills, ability to work independently, and flexibility in work hours are also essential.

The Activities Director will be responsible for upholding and following expectations, rules, and guidelines as established by the Club. They will be highly organized and detail-oriented, with excellent presentation and communication skills. The ability to be flexible and adapt to change is also crucial.

The Yale Club of New York City is an equal opportunity employer. We welcome applications from diverse candidates who share our commitment to excellence and community engagement.


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