Accounts Receivable Coordinator

4 days ago


Houston, Texas, United States Foundation Automotive Corp Full time
Job Summary

Foundation Automotive Corp is seeking a highly skilled Accounts Receivable Clerk to join its corporate office team. As a key member of the finance department, this individual will be responsible for managing the account receivables process, ensuring timely and accurate financial transactions, and maintaining a high level of customer satisfaction.

Key Responsibilities
  • Reconcile and deposit service and parts receipts, including charge cards, on a daily basis.
  • Process and record all monies received from vehicle sales, checks, and other payment methods.
  • Enter finalized cash receipts and update accounts receivable ledgers by customer.
  • File all cash receipt records, check stubs, and bank receipts in a secure and organized manner.
  • Prepare cash deposits and complete the cash control sheet on a daily basis.
  • Reconcile statements and follow up on collections as necessary to ensure timely payment.
  • Prepare accounts receivable statements on a monthly basis.
  • Perform background checks on credit applications and provide approvals for current charges.
  • Process daily credit card deposits and research and resolve any discrepancies.
  • Research and process chargebacks, returns, and bad checks in a timely and efficient manner.
  • Pull original vehicle invoices for payoff and pass trade payoffs to the office manager.
  • Answer accounts receivable phone calls and respond to customer inquiries in a professional and courteous manner.
  • Update customer account information and maintain accurate delivery records.
  • Maintain a monthly holdback list for the office manager and input new vehicles into the computer system as directed.
  • Report sold units through the factory reporting system and reconcile fuel schedules on a daily basis.
  • Cross-train other team members for this position as directed by management and fill in for other administrative positions as needed.
Requirements
  • High school diploma or equivalent; Associate degree in accounting or related field preferred.
  • Proven experience as an accounts receivable clerk or in a similar role, preferably within the automotive industry.
  • Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
  • Strong attention to detail, data entry accuracy, and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Ability to work both independently and collaboratively in a team environment.
  • Knowledge of accounting principles and practices.
  • Familiarity with automotive industry payment processes and customer relationships is a plus.


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