Assistant Director, Gift Administration

6 days ago

Pomona, California, United States CAL Poly Pomona Full time
Job Title: Assistant Director, Gift Administration

Join Cal Poly Pomona as an Assistant Director, Gift Administration, and play a vital role in the university's fundraising efforts. As a key member of the development team, you will be responsible for overseeing the day-to-day operations of gift processing, ensuring timely and accurate processing of donations, and managing a team of staff and student assistants.

Key Responsibilities:
  • Lead the gift processing team to ensure efficient and accurate processing of donations
  • Oversee the scanning and data integrity of gift entry, completion of matching gift forms, and verification of donor information
  • Manage the setup and maintenance of accounts, appeals, and other related tasks
  • Ensure compliance with foundation, campus, and CSU policies regarding cash handling and bank deposits
  • Develop and implement procedures to streamline gift processing and ensure compliance with current processes
  • Communicate with development, alumni, and other university departments regarding gift allocation and handling
  • Manage major gift pledge program, including pledge reminders, monthly reconciliation, and documentation
  • Provide operations support as needed
Requirements:
  • Bachelor's degree in Business Administration, Accounting, or equivalent
  • Three to five years of direct experience in gift processing/administration
  • Thorough knowledge of accounting principles and financial reporting
  • Ability to understand CASE Reporting Standards, IRS Regulations, and other governing policies and procedures
  • Ability to manage support staff and direct workflow
  • Excellent verbal and written communication skills
Preferred Qualifications:
  • Fundamental understanding of fundraising
  • Experience with fundraising donor database such as Ellucian Advance or Raiser's Edge NXT
  • Skilled with Microsoft Office software, including Excel, Word, Access, and Outlook

Cal Poly Pomona is an Equal Opportunity Employer committed to promoting an inclusive and diverse workforce. We engage the talents of all qualified workers, regardless of their background. For more information, please visit our Equity, Diversity, and Inclusion webpage.

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