Payables Operations Specialist

5 days ago


Irvine, California, United States Artemis Professionals, LLC Full time
Job Summary

The Senior Accounts Payable Specialist will be responsible for managing the entire accounts payable process, from invoice receipt to payment execution, utilizing NetSuite as the primary tool. This role requires strong organizational skills, attention to detail, and effective communication with vendors and internal stakeholders.

Responsibilities:

  1. AP Process Management:
    • Process vendor invoices and payments in NetSuite, ensuring accurate coding to the appropriate general ledger accounts, cost centers, and projects.
    • Review, verify, and reconcile vendor statements to maintain up-to-date accounts.
    • Manage the accounts payable inbox, addressing inquiries and resolving discrepancies promptly.
  2. Payment Disbursement:
    • Prepare weekly payment runs, including ACH, wire transfers, and checks, ensuring timely and accurate payments.
    • Handle urgent and manual payment requests as needed.
  3. Vendor Relationship Building:
    • Establish and maintain strong relationships with vendors by addressing payment inquiries and resolving any issues efficiently.
    • Manage vendor setup in NetSuite, ensuring compliance with company policies and documentation requirements.
  4. Year-End Closing:
    • Reconcile accounts payable sub-ledger to the general ledger.
    • Prepare and submit month-end accruals for unprocessed invoices.
    • Assist in the preparation of 1099 forms and other year-end reporting.

Benefits: Competitive salary, comprehensive benefits package, and opportunities for professional growth and development

Estimated Salary Range: $90,000 - $110,000 per annum



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