Inventory Management Specialist

1 week ago

New York, New York, United States Kloeckner Metals Full time

Job Overview

The Inbound Logistics Coordinator plays a crucial role in ensuring the precise and prompt handling of incoming inventory, while also aligning vendor invoices with purchase orders. This position requires meticulous verification of inventory receipts, efficient processing of vendor invoices, and adherence to company documentation standards.

Key Responsibilities

  • Inventory Reception: Manage the receipt of incoming inventory, ensuring that receiving documents correspond accurately with purchase orders to verify quantities and pricing. Seek necessary approvals for any discrepancies from authorized personnel.
  • Document Validation: Confirm the authenticity of receiving documents by checking for the required signatures from authorized warehouse staff.
  • Inventory Labeling: Generate inventory labels for each receipt to maintain accurate tracking and management of stock.
  • Invoice Reconciliation: Process and match vendor invoices with the relevant purchase orders and receiving documents to ensure precision in quantities and pricing.
  • Off-Site Inventory Management: Handle receipts for off-site inventory utilizing documents received from external sources.
  • Weight Distribution: Allocate weight on processing receipts and create new inventory labels as necessary.
  • Reconciliation Process: Align individual receiver printouts with receipts to guarantee accuracy and completeness.
  • Additional Responsibilities: Undertake other related tasks as required to assist in inventory management and administrative functions.

Required Qualifications

  • Computer Proficiency: Skilled in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Relevant Experience: Minimum of 1 year in an administrative support role within a professional environment, ideally in a dynamic setting.
  • Educational Background: High School diploma or GED.
  • Communication Abilities: Strong verbal and written communication skills.
  • Administrative Acumen: Understanding of administrative and clerical procedures, including file management, form design, and office terminology.
  • Organizational Skills: Exceptional organizational and time management abilities, capable of handling multiple tasks efficiently.
  • Physical Requirements: Must be able to pass a physical examination assessing vision, hearing, and mobility.
  • Dependability: Proven track record of reliable work history.
  • Attention to Detail: Keen attention to detail to ensure accurate documentation and reconciliation.

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