Office Support Specialist
1 week ago
We are looking for an Office Support Specialist to assist in the daily operations at DD Insulation, LLC, focusing on Sales and Production activities. The ideal candidate will demonstrate a proactive approach, possess excellent organizational skills, and maintain a positive demeanor.
Key Responsibilities
- Sales Support:
- Generate and manage detailed Excel spreadsheets, including account master sheets and product pricing documentation.
- Proactively support the Sales team by anticipating their needs and ensuring they have the necessary tools and information.
- Maintain regular communication with sales representatives and assist in account monitoring.
- Compile and prepare various sales reports for review.
- Inventory Management:
- Order materials required for production and coordinate with suppliers.
- Schedule and track deliveries, ensuring timely receipt of materials.
- Communicate any changes or delays in production orders to relevant staff.
- Conduct daily inventory counts and maintain accurate records.
- Administrative Duties:
- Draft and manage correspondence with clients.
- Oversee the scheduling and calendar management for the management team.
- Review and distribute emails to appropriate personnel.
Qualifications:
- Minimum of 2 years' experience in an administrative capacity.
- Proficient in Microsoft Excel, Word, and Outlook.
- Self-motivated with a strong sense of initiative.
- Excellent organizational and communication abilities.
- Detail-oriented with a strong work ethic and a collaborative spirit.
Experience in the insulation or construction industry is preferred. Bilingual candidates (English/Spanish) are encouraged to apply.
Job Type: Full-time
Benefits Include:
- Dental Insurance
- Health Insurance
- Paid Time Off
Work Schedule: Standard 8-hour shifts, Monday through Friday, with occasional Saturday work.
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