Office Support Specialist
2 weeks ago
We are currently seeking an Office Support Specialist to join our team at Oxford Solutions, Inc. In this role, you will play a vital part in maintaining smooth office operations and providing essential administrative assistance.
Key Responsibilities- Manage incoming communications, including phone calls and emails, directing them to the appropriate team members.
- Welcome and assist visitors, ensuring they are guided to the correct locations or individuals.
- Coordinate and schedule meetings, appointments, and conferences for staff.
- Organize and maintain both electronic and physical filing systems.
- Support the preparation and revision of documents, reports, and presentations.
- Oversee the inventory of office supplies and equipment, placing orders as necessary.
- Assist with data entry and maintain spreadsheets or databases as required.
- Perform general clerical tasks, including photocopying, scanning, and faxing.
Required:
- High school diploma or equivalent.
- 1 to 3 years of experience in an administrative support capacity.
- Proficiency in Microsoft Office applications (Word, Excel, Outlook).
- Strong written and verbal communication skills.
- Excellent organizational and time management skills.
- Attention to detail and accuracy in task execution.
- Ability to prioritize and manage multiple tasks effectively.
- Professional demeanor with a focus on customer service.
Preferred:
- Associate degree or certification in Office Administration or a related field.
- Experience with calendar management tools (e.g., Microsoft Outlook, Google Calendar).
- Familiarity with basic accounting principles and software (e.g., QuickBooks).
- Knowledge of office equipment operation and maintenance.
- Ability to quickly adapt to new technologies and software.
Oxford Solutions is a staffing firm dedicated to connecting talented professionals with rewarding career opportunities. Our team is committed to helping candidates present their qualifications to leading companies across the U.S. We offer various employment options, including contract, contract-to-hire, and direct placement, with flexible work arrangements available.
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