Executive Coordinator

4 days ago


Pompano Beach, Florida, United States Condominium Full time
Job Overview

The Condominium is seeking an experienced Administrative Assistant to perform a range of clerical and administrative functions. As a key member of our team, you will play a crucial role in driving company success.

Key Responsibilities:

  • Craft Correspondence and Documents: Draft high-quality correspondences and formal documents that effectively communicate with various stakeholders.
  • Schedule and Coordinate Appointments: Plan and schedule appointments, events, and meetings to ensure seamless coordination.
  • Welcome Guests and Assist: Greet and assist onsite guests, providing exceptional customer service and support.
  • Answer Phone Calls: Respond to inbound telephone calls, answering questions and resolving issues in a timely manner.
  • Implement Organized Filing Systems: Develop and maintain organized filing systems to ensure efficient record-keeping and information retrieval.
  • Perform Administrative Tasks: Execute various office tasks, including ordering supplies, managing work orders, processing invoices, and more.

Requirements:

  • Previous Experience: Minimum 1 year of experience in office administration or a related field.
  • Prioritization and Multitasking: Proven ability to prioritize tasks, manage multiple projects, and meet deadlines.
  • Excellent Communication Skills: Strong written and verbal communication skills, with the ability to interact with diverse stakeholders.
  • Attention to Detail: Excellent attention to detail, ensuring accuracy and precision in all aspects of the job.
  • Organizational Skills: Strong organizational skills, with the ability to manage time, prioritize tasks, and maintain a high level of productivity.


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