Current jobs related to Office Support Specialist II - Grand Rapids, Michigan - Children's Home Society of Washington

  • Permitting and Regulatory Compliance Specialist II

    4 weeks ago

    Grand Rapids, Michigan, United States Barghausen Consulting Engineers Full time

    Permitting & Regulatory Compliance Specialist II Job SummaryWe are seeking a highly skilled Permitting & Regulatory Compliance Specialist II to join our team at Barghausen Consulting Engineers. As a key member of our team, you will be responsible for ensuring compliance with regulatory requirements and permits for our clients.Key Responsibilities:Understand...

  • Fulfillment Specialist

    4 days ago

    Grand Rapids, Michigan, United States MM Services II Full time

    Job DescriptionAt MM Services II, we're seeking a highly skilled White Glove Fulfillment Specialist to provide exceptional customer service to our partners in procurement. This role involves a mix of client-facing and warehouse duties, with a focus on efficient pick-ups and outstanding service.Key Responsibilities:Embody our core values of Find A Way,...

  • Fulfillment Operations Coordinator

    1 week ago

    Grand Rapids, Michigan, United States MM Services II Full time

    Job DescriptionWe are seeking a highly motivated and detail-oriented Fulfillment Specialist to join our team at MM Services II. As a Fulfillment Specialist, you will play a critical role in ensuring the timely and accurate processing of orders.Key Responsibilities:Manage and maintain inventory levels, including receiving, stocking, and shipping...

  • KCAD IT Support Specialist

    7 days ago

    Grand Rapids, Michigan, United States Ferris State University Full time

    Job Title: KCAD IT Support SpecialistJob Summary: Ferris State University is seeking a highly motivated and detail-oriented IT Support Specialist to join our team. As a KCAD IT Support Specialist, you will provide technical assistance to faculty, students, and staff, ensuring seamless IT operations. Key Responsibilities: Provide exceptional customer support...

  • Technical Support Specialist

    4 weeks ago

    Grand Rapids, Michigan, United States Skytron LLC Full time

    Technical Support SpecialistSkytron LLC is seeking a highly skilled Technical Support Specialist to join our team. As a Technical Support Specialist, you will be responsible for diagnosing and resolving equipment issues for external healthcare customers through remote technical support and troubleshooting.Key Responsibilities:Diagnose and resolve equipment...

  • Clinical Support Specialist

    2 weeks ago

    Grand Rapids, Michigan, United States Family & Community Services, Inc. Full time

    Clinical Support SpecialistFamily & Community Services, Inc. is seeking a Clinical Support Specialist to join our team. As a Clinical Support Specialist, you will play a critical role in the delivery of quality medical care within the context of a federally qualified community health center.Key Responsibilities:Conduct pre-visit planning at least one day in...

  • Production Assembler

    1 month ago

    Grand Rapids, Michigan, United States Altus Industries II, Inc. Full time

    Job Title: Production AssemblerAltus Industries II, Inc. is seeking a skilled Production Assembler to join our team. As a Production Assembler, you will play a critical role in the production assembly process, ensuring that our products meet the highest quality standards.Job Responsibilities:Assembly and Quality Control: Assemble components by examining...

  • IT Support Specialist

    2 weeks ago

    Grand Rapids, Michigan, United States Intelligen Full time

    Job OverviewIntelligen is seeking a highly skilled IT Support Specialist to provide remote help desk support to users for primarily workstation software and hardware. The ideal candidate will have a strong networking background and experience with Windows 7, 8, and 10, as well as basic networking, TCP/IP, DNS, DHCP, and malware detection and removal.Key...

  • Case Support Specialist

    3 days ago

    Grand Rapids, Michigan, United States Bethany Full time

    Job SummaryThe Case Support Specialist is a vital role at Bethany, where we strengthen and preserve families, support displaced people, and find safe, loving families for children who need them. As a Case Support Specialist, you will assist Case Managers with documentation, client contact, and foster parent contact processes. This position requires strong...

  • IT Support Specialist

    4 weeks ago

    Grand Rapids, Michigan, United States Intelligen Full time

    Job OverviewWe are seeking a highly skilled and experienced IT Support Specialist to join our team at Intelligen. As a key member of our support team, you will be responsible for providing top-notch technical assistance to our clients, ensuring their IT systems are running smoothly and efficiently.Key Responsibilities:Provide remote help desk support for...

  • Branch Office Support Specialist

    1 month ago

    Grand Rapids, Michigan, United States Approved Cash Advance Centers, LLC Full time

    **Job Summary:**> We are seeking a highly skilled and motivated Assistant Manager to support the Branch Manager in the daily operation of our Branch Office.> As a key member of our team, you will be responsible for providing exceptional customer service, soliciting new or renewed customer business, and maintaining cash drawer accuracy and security.> Your...

  • Fulfillment Specialist

    1 week ago

    Grand Rapids, Michigan, United States MM Services II Full time

    Job SummaryWe are seeking a highly skilled and customer-focused White Glove Fulfillment Specialist to join our team. As a key member of our logistics team, you will be responsible for providing exceptional customer service to our partners in procurement, ensuring timely and efficient pick-ups and deliveries of used electronic devices.Key...

  • Recovery Support Specialist

    2 weeks ago

    Grand Rapids, Michigan, United States The Salvation Army USA Central Territory Full time

    Job Summary:As a Support Specialist with The Salvation Army USA Central Territory, you will play a vital role in maintaining a safe and supportive environment for clients, staff, and visitors. Your primary responsibility will be to observe and report any situations that may be detrimental to the well-being of our clients. You will also be responsible for...

  • Administrative Support Specialist

    7 days ago

    Grand Rapids, Michigan, United States Drs. Pavlick and Reppas Inc. Full time

    Job OverviewDrs. Pavlick and Reppas Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team.The successful candidate will be responsible for performing a variety of administrative tasks, including data entry, scheduling appointments, and greeting patients.Key Responsibilities:Manage and maintain accurate and...

  • Technical Support Specialist

    4 weeks ago

    Grand Rapids, Michigan, United States Skytron Full time

    About the RoleWe are seeking a highly skilled Technical Support Specialist to join our team at Skytron. As a key member of our support team, you will be responsible for providing exceptional technical support to our external healthcare customers.Key ResponsibilitiesDiagnose and resolve equipment issues through remote technical support and...

  • Administrative Support Specialist

    7 days ago

    Grand Rapids, Michigan, United States The Salvation Army Central Territory Full time

    Job Summary:As an Administrative Support Specialist with The Salvation Army Central Territory, you will provide critical support to the Site Administrator, ensuring the smooth operation of our office. Your exceptional organizational skills, attention to detail, and ability to work independently will make you an invaluable asset to our team.Key...

  • Administrative Support Specialist

    2 days ago

    Grand Rapids, Michigan, United States MSCCN Full time

    We are seeking a highly skilled Administrative Support Specialist to join our Service Center team at MSCCN. This role will provide administrative support to the service center staff, ensuring timely, accurate, and thorough maintenance of files, logs, and records.The ideal candidate will possess excellent verbal and written communication skills, with the...

  • IT Support Specialist

    2 weeks ago

    Grand Rapids, Michigan, United States TEKsystems co Allegis Group Full time

    About the RoleWe are seeking a skilled IT Support Specialist to join our team at TEKsystems c/o Allegis Group. As a Help Desk Support Technician, you will be responsible for providing technical support to our clients and ensuring that their IT needs are met.Key ResponsibilitiesProvide technical support to clients via phone, email, and self-service...

  • Front Office Support Specialist

    1 week ago

    Grand Rapids, Michigan, United States Family Community Services Full time

    Job Summary:Family Community Services is seeking a highly organized and detail-oriented Front Office Assistant to support our daily operations. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to maintain confidentiality.Key Responsibilities:Answer phone calls promptly and professionally, directing calls to...

  • Architectural Designer II

    3 weeks ago

    Grand Rapids, Michigan, United States Rockford Construction Full time

    About This OpportunityRockford Construction is a leading real estate development, construction, and property management firm with a strong presence in the Midwest and Southeast. We're seeking an experienced Architect II or Architectural Designer II to join our design studio, where you'll work closely with clients and our construction team to deliver...

Office Support Specialist II

2 months ago

Grand Rapids, Michigan, United States Children's Home Society of Washington Full time

This position operates in a hybrid model, necessitating occasional office attendance. Candidates should ideally reside in specific regions of Washington State.

POSITION OVERVIEW:

This role is responsible for delivering administrative assistance to Managers, Directors, and relevant departments or service programs. The position entails access to sensitive healthcare information (PHI) or confidential identifiable information (CII) as required to fulfill job responsibilities.

KEY RESPONSIBILITIES:

  • Engages with internal and external stakeholders, exercising significant discretion and initiative.
  • Performs word processing, data management, and spreadsheet tasks, including the use of graphics and presentation software.
  • Provides comprehensive administrative support, which may encompass: responding to standard correspondence, managing phone inquiries, assisting in volunteer coordination, scheduling and travel arrangements, maintaining confidential records, and supporting committees.

Additional duties may include:

  • Taking on leadership roles in various areas as directed.
  • Conducting research and gathering data for reports, proposals, and correspondence.
  • Handling assignments related to meetings, community activities, and funding.
  • Assisting with compliance regarding licensing and regulatory standards.
  • Offering information and referral support, maintaining resource lists, and engaging in minimal case management with program participants.
  • Coordinating schedules and facilitating workshops, classes, and special events for direct service programs.
  • Supporting other tasks as assigned.

REQUIRED SKILLS AND QUALIFICATIONS:

  • Proficient understanding of office operations and advanced skills in MS Office, with the ability to compose clear and grammatically correct documents.
  • Strong interpersonal abilities, capable of effective communication with diverse populations and various levels of personnel.
  • Proven capability to work independently, prioritize tasks, and manage departmental responsibilities.
  • Ability to perform under pressure, demonstrating initiative, resourcefulness, and sound judgment.
  • Familiarity with human service organizations.
  • Exceptional human relations skills to foster effective communication within a culturally diverse environment.
  • Commitment to supporting an inclusive organizational culture.

WORK ENVIRONMENT:

This role may be conducted in various settings, including professional offices and community spaces. The work environment may include:

  • Moderate noise levels typical of an office with computers and phones.
  • Standard office lighting and temperature conditions.
  • Frequent interruptions based on location.
  • Ability to work in confined spaces.
  • Prolonged periods of sitting at a computer.
  • Occasional travel to different site locations.

REMOTE WORK POLICY:

While remote work is a benefit of a flexible workplace, it is not available for all positions. Some roles necessitate daily office presence, and remote arrangements may be adjusted based on business needs.

PHYSICAL REQUIREMENTS:

  • Regularly required to stand, sit, talk, hear, and use hands for computer and phone operations; occasionally reaching, stooping, and kneeling.
  • Close vision is necessary for computer tasks.
  • Consistent attendance is mandatory.
  • Ability to lift items up to 30 lbs.

Reasonable accommodations may be provided to enable individuals with disabilities to perform essential functions.

MINIMUM QUALIFICATIONS:

  • Three to four years of relevant experience, or a combination of education and experience demonstrating the necessary skills.
  • Successful completion of a criminal background check.
  • Successful driving record check if the position requires regular driving.

PREFERRED QUALIFICATIONS:

  • Bilingual capabilities as needed.

SALARY AND BENEFITS:

The salary range for this position is competitive, with starting salaries based on experience. Employees receive vacation leave, Employee Appreciation Days, sick leave, and paid holidays throughout the year, along with EAP and mental health benefits.