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Purchasing Specialist
2 months ago
**About CAMBA**
CAMBA is a community-driven organization that provides a wide range of services to support the well-being of New Yorkers. Our mission is to empower individuals and families to thrive in their communities.
**Job Summary**
We are seeking a highly organized and detail-oriented Purchasing Specialist to join our Administration-Support Staff team. The successful candidate will provide administrative and clerical support to ensure the smooth day-to-day operations of our organization.
**Key Responsibilities**
- Provide exceptional customer service to visitors and callers, answering questions and directing them to the appropriate personnel.
- Compose, type, and send correspondence, reports, and marketing materials via email, fax, or interoffice mail.
- Manage and maintain filing systems, ensuring accurate and up-to-date records.
- Enter data into our automated management information system.
- Ensure all agency forms, staff directories, and profiles are updated regularly.
- Monitor and troubleshoot office equipment maintenance issues, scheduling repairs and servicing as needed.
- Prepare and submit requests for assistance with MIS.
- Post, monitor, and secure information on employee and client bulletin boards.
- Order, track, and distribute office supplies.
- Assist with the audit of employee time and attendance data.
- Conduct mail pick-ups and deliveries.
- Coordinate and schedule meetings, conference calls, and prepare agendas.
- Provide administrative support to upper management staff.
- Facilitate and monitor client business phone usage.
- Coordinate and plan special events.
- Arrange and coordinate travel schedules and reservations.
- Update appointment calendars.
- Record, type, and distribute meeting minutes.
- Coordinate and assign staff mailboxes.
- Collect and track employee time and attendance/vacation/comp-time and record into log.
- Deliver employee time sheets to the Payroll department.
**Requirements**
- High school diploma or G.E.D. and/or equivalent experience.
- Experience using Microsoft Office applications (Word, Excel) and Outlook.
- Strong typing skills and ability to lift and move boxes.
**Benefits**
CAMBA offers a comprehensive benefits package, including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off, and paid holidays.
**Equal Opportunity Employer**
CAMBA is an equal opportunity employer and values a diverse workforce. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status, or sexual orientation.