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Administrative Support Specialist

2 months ago

Brooklyn, New York, United States Sinayskaya Yuniver Full time
Job Summary

Sinayskaya Yuniver, a reputable law firm in Brooklyn, seeks an experienced Administrative Support Specialist to provide high-level administrative support to our team. This role involves providing exceptional support to our Office Manager and other stakeholders, ensuring the smooth operation of our firm.

Key Responsibilities
  1. Administrative Support
  • Provide general administrative support, including handling correspondence, data entry, and maintaining accurate records.
  • Organize and maintain files and records, ensuring seamless access to information.
  • Assist in coordinating marketing activities, promotional events, and content creation for our website and social media platforms.
HR Coordination
  • Assist with the recruitment process by posting job ads, screening resumes, and scheduling interviews.
  • Support employee benefits administration and inquiries, ensuring timely and accurate responses.
Accounts Receivable
  • Generate and send out invoices to clients promptly and accurately.
  • Follow up on outstanding invoices and ensure timely payment.
  • Reconcile accounts receivable ledger and resolve any discrepancies.
  • Maintain accurate records of transactions and update financial spreadsheets.
Requirements
  • Prior administrative experience, with a strong understanding of accounting and HR systems.
  • Excellent organizational, attention to detail, and discretion skills.
  • Proficiency in Microsoft Office Suite and social media marketing.
  • Strong communication and time management skills.
Preferred Attributes
  • Business acumen, commitment to excellence, and professionalism.
  • Ability to handle sensitive information with care, a proactive team player.
  • Customer service orientation and flexibility to accommodate business needs.