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Office Support Specialist

2 months ago

Central Islip, New York, United States Nationwide 360 Full time
Job Overview

Position: Administrative Assistant

Company: Nationwide360

Nationwide360 is seeking a skilled Administrative Assistant with a strong command of office software and a demonstrated ability to learn new applications swiftly. The successful candidate will play a crucial role in providing comprehensive administrative support, which includes managing communications, organizing documentation, scheduling appointments, and assisting with various office functions. This position demands a tech-savvy individual who can quickly adapt to new software tools to improve office efficiency and productivity.


Key Responsibilities:
  • Deliver general clerical support to the team.
  • Effectively utilize and oversee various software applications.
  • Assist in the daily management of company software.
  • Exhibit proficiency in MS Office 365 (Word, Excel, PowerPoint, Teams) for document preparation, reporting, presentations, and team collaboration.
  • Maintain digital file management and organization of client records, events, and related documents.
  • Document meeting minutes accurately, capturing discussions and decisions.
  • Oversee inventory of office supplies and place orders as needed.
  • Manage calendars efficiently, scheduling meetings and coordinating appointments.
  • Handle office correspondence, including presentations, packages, mail, and samples.
  • Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries.
  • Support client meetings and viewings by preparing presentation materials and managing welcome screens.
Qualifications:
  • Demonstrated experience as an Administrative Assistant or in a comparable role.
  • Comfortable navigating various software programs and eager to learn new tools.
  • Strong proficiency in MS Office 365 applications (Word, Excel, PowerPoint, Teams).
  • Excellent organizational and time management skills with meticulous attention to detail.
  • Ability to manage calendars, schedules, and prioritize tasks effectively.
  • Experience in digital file management and maintaining organized systems.
  • Exceptional written and verbal communication skills, along with strong interpersonal abilities.
  • Capability to handle confidential information with discretion.
Preferred Qualifications:

Familiarity with the trade show, events, exhibits, or construction industry is a plus.


Benefits:
  • Competitive salary based on experience.
  • 401(k) retirement plan.
  • Paid time off and holidays.
  • Comprehensive benefits package, including health, dental, and vision insurance.
  • Opportunities for professional growth and development in a dynamic and supportive work environment.

About Nationwide 360:

With nearly 70 years of experience, Nationwide360 specializes in creating exhibit, event, and brand experiences. As a full-service design and fabrication house for experiential marketing, we excel at helping clients immerse their customers in the essence of their brand. Our work culture fosters collaboration and teamwork, ensuring a supportive environment for all employees.

Nationwide 360 is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.