Executive Assistant

3 weeks ago


Middletown, Delaware, United States The Hellings Organization Full time

Responsibilities:
• Receive and distribute incoming mail and mail deliveries.
• Code and enter account payable in Sage Contractor 100.
• Pay weekly invoices.
• Call in and enter payroll into Sage, bi-weekly.
• Assist with estimates, call as needed, and enter leads into Builder Trend.
• Ensure all team members and vendor files are up-to-date, including maintaining current vendor certificates of insurance.
• Manage office supply inventory and order as needed.
• Create new job folders.
• Oversee team apparel and place orders when necessary.
• Sort and code collected mail.
• Create subcontractor contracts via DocuSign for all companies.
• Assist with permitting when needed.
• Perform any other duties as assigned by executive-level leadership.



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