Executive Assistant

5 hours ago


Bonita Springs, Florida, United States Agency Services Full time
Job Overview

Agency Services is seeking a highly skilled and versatile Executive Assistant to support our team. This role combines responsibilities such as accounts receivable management, project management, and team leadership.

Key Responsibilities
  • Manage the accounts receivable process, including invoicing, payment tracking, and collections
  • Coordinate with clients and internal teams to ensure timely and accurate billing
  • Track project progress, monitor budgets, and handle client communications
  • Assist in project management activities, such as scheduling, resource allocation, and documentation
  • Lead and supervise a team, providing guidance and support in their daily tasks
  • Prepare and analyze financial reports, providing insights and recommendations
  • Assist with various administrative tasks, including calendar management and travel arrangements
  • Collaborate with cross-functional teams to ensure seamless operations and client satisfaction
Requirements
  • Previous experience as an Executive Assistant, preferably in a similar role involving accounts receivable management and project management
  • Demonstrated expertise in handling accounts receivable processes, including invoicing, tracking, and collections
  • Strong project management skills, with the ability to handle multiple projects simultaneously
  • Proven leadership skills, able to motivate and guide a team
  • Excellent communication and interpersonal skills
  • Highly organized with strong attention to detail
  • Proficiency in financial software and tools
  • Ability to analyze financial data and generate meaningful reports
  • Self-motivated and able to work independently as well as part of a team
  • Bachelor's degree in a relevant field is preferred
Benefits
  • Comprehensive Health Insurance: Medical, Dental & Vision
  • Retirement Benefits: 401k
  • Ample Paid Time Off
  • Engaging Company Social Events
  • Well-Stocked Kitchen with Snacks
  • Refreshing Coffee/Tea/Espresso Selection


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