Event Coordinator
2 weeks ago
Job Title: Event Planner
Job Summary: The Event Planner is responsible for delivering exceptional event experiences that amplify and advance Heritage's strategic priorities. This individual will manage the entire lifecycle of events, from initial strategy to onsite production, and post-event analysis.
Key Responsibilities:
- Develop and execute event strategies that align with Heritage's mission and objectives.
- Plan and execute program and logistics, including venue selection, vendor management, and audio visual production.
- Coordinate high-profile speakers, volunteers, and support staff supervision.
- Propose and implement new ideas to improve the event planning and execution processes.
- Research venues and vendors, draft RFPs, and negotiate contracts.
- Craft speaker invitation letters, conduct outreach to speakers, and maintain contact information.
- Develop and edit event marketing materials, including invitations, programs, agendas, and websites.
- Advise stakeholders in using their resources more effectively and setting future strategy by conducting after action reviews and compiling post-event reports and survey results.
- Submit personal purchasing card expense reports, process invoices, and produce event revenue and expense reports.
Requirements:
- Bachelor's Degree
- 3-5 years of experience in event management
- Effective written and verbal communication skills
- Microsoft Suite
- Ability to master new software
- Experience with event registration platforms and donor management software preferred
Other Requirements:
- Critical thinking and problem-solving skills
- Excellent organizational skills and attention to detail
- Exceptional teamwork and customer service skills
- Capacity to travel and work nights and weekends when necessary
- Understanding and support of the Heritage mission and vision for America
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