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Operations Manager

2 months ago

Grand Rapids, Michigan, United States Premier Pro Construction Full time
Job Summary

We are seeking a highly qualified Operations Manager to assist in the day-to-day operations of our fast-growing company, Premier Pro Construction. This role requires a diverse individual with previous experience in Construction Management as well as Bookkeeping experience.

Key Responsibilities
  • Administration/Office Management
    • Ensure all job files are up to date and compliant with company standards.
    • Manage job schedules and ensure organizational communication for the company.
    • Ensure Buildertrend is being utilized correctly as required by the Project Manager.
    • Supports company operations by maintaining office systems and supervising staff.
    • Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
    • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
    • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
    • Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
    • Completes operational requirements by scheduling and assigning employees; following up on work results.
    • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
    • Maintains office staff by recruiting, selecting, orienting, and training employees.
    • Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.
    • Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
    • Contributes to team effort by accomplishing related results as needed.
  • Bookkeeping
    • Maintains records of financial transactions by establishing accounts; posting transactions; ensuring legal requirements compliance.
    • Develop systems to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.
    • Maintains subsidiary accounts by verifying, allocating, and posting transactions.
    • Balances subsidiary accounts by reconciling entries.
    • Maintains general ledger by transferring subsidiary account summaries.
    • Balances general ledger by preparing a trial balance; reconciling entries.
    • Maintains historical records by filing documents.
    • Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
    • Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
    • Contributes to team effort by accomplishing related results as needed.
  • Estimating Assistance
    • Assist Project Manager with building out the estimate in Buildertrend and input information provided by Project Manager.
    • Assist in scheduling Subcontractors to perform a scope of work walk on behalf of the Project Manager.
    • Build out Work Orders to go along with the estimate in accordance with information provided by the Project Manager.
    • Work with the Project Manager to create completion timeline schedules to present to customers.
    • Input Vendor Payment schedule and customer payment schedule to Project Manager/Office Manager.
    • Assist Project Manager in creating a material purchase list and purchasing schedule.
    • Assist Project Manager in all estimating activities as required.
  • Project Management Assistance
    • Assist Project Manager in scheduling Subcontractors to start on time in accordance with the job completion timeline. Update job completion timeline as needed.
    • Assist Project Manager in keeping Subcontractors compliant with all signed work orders. Also, update work orders as needed.
    • Communicate to the Project Manager any changes in scope or job costs.
    • Assist the Project Manager in creating any necessary change orders. All change orders must be approved by the Project Manager.
    • Assist Project Manager in providing client updates and daily/weekly progress photos to Buildertrend.
    • Assist Project Manager in keeping Buildertrend job files up to date and compliant with company standards.
    • Assist Project Manager in ensuring the material purchasing schedule is up to date.
    • Assist Project Manager in overseeing company jobs as required.
    Requirements
    • Bachelor's Degree.
    • Construction Management/Bookkeeping Experience - 5+ years.
    • CPA preferred but not required.
    • Estimating Experience - 1 year.
    • Project Management experience - 1 year.
    • QuickBooks software experience.
    • Excellent verbal and written communication skills.
    • Experience with Buildertrend Construction Software is a bonus.