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Administrative Assistant
2 months ago
We are seeking a highly organized and detail-oriented Part-time Front Desk Receptionist to join our team at Bellbrook in Rochester Hills. As a key member of our community, you will be responsible for providing exceptional administrative support and ensuring the smooth operation of our front desk.
Key Responsibilities- Develop and maintain a good working rapport with inter-department personnel and other departments within the community to ensure administrative services and activities are properly maintained.
- Accumulate, maintain, and provide statistical data as directed.
- Ensure that adequate financial records and cost reports are submitted to the Executive Director/Administrator or Designee on a timely basis as directed.
- Process payments for deposit in accordance with established guidelines.
- Schedule appointments, process mail, and answer the switchboard.
- Ensure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained.
- Order and manage supplies.
- Be responsive to the needs of the elders living in the community, responding to internal and external inquiries in a courteous manner.
- Assist in preparing financial and statistical reports, including census reports.
- Assist department managers with various administrative functions, including copies, letters, preparing binders, etc.
- High School Diploma or equivalent.
- Previous experience as a receptionist or in a secretarial position preferred.
- Ability to utilize and maintain standard office equipment, e.g., copier, printer, fax shredder, phone system, personnel computer, etc.
- Previous experience working in long-term care or with the geriatric population preferred.
Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. We integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.
