Payroll Specialist

2 days ago


Vista, California, United States Altman Specialty Plants Full time
Job Summary

We are seeking a highly skilled Payroll Specialist to join our team at Altman Specialty Plants. The successful candidate will be responsible for processing payroll, maintaining employee records, and ensuring compliance with regulatory guidelines.

Key Responsibilities
  • Process payroll accurately and efficiently, including tracking and processing court-ordered wage garnishments.
  • Maintain employee data in ADP Workforce Now, File Hold, Scanning Software, Wisely, and E-Time.
  • Process separations in accordance with multi-state laws.
  • Process W-4 and state withholding changes.
  • Review new hires for accuracy.
  • Accurately process manual checks during off-cycle payroll.
  • Set up direct deposits, following the direct deposit verification procedure.
  • Input personnel action forms for address changes, vacation, sick leave, and leave of absences.
  • Accurately process employment verification requests in a timely manner.
  • Review and prepare processed PA's in accordance with our company's scanning structure.
  • Effectively communicate with managers and employees, answering basic questions regarding direct deposit setup, taxation, and other deductions from checks.
  • Engage in cross-training with other payroll specialists.
  • Maintain processes and reconcile a wide variety of payroll documents and materials in compliance with established policies and regulatory guidelines.
  • Assist in the revision and implementation of improved payroll-related systems and procedures.
  • Assist with numerous projects as time permits.
Requirements
  • Exceptional organizational skills.
  • Effective communication with managers/supervisors and peers.
  • Computer literacy: proficient with Microsoft Word, Excel, and Microsoft Outlook.
  • Mathematical skills and 10-key proficiency.
  • Willingness to learn new tasks as assigned.
  • Cooperative, enthusiastic, positive attitude, and productive in a work team environment.
  • Reliable, responsible, and dependable.
  • Strong work ethic and team player.
  • Ability to work in an office located on a nursery.
  • Good planning and organizational skills to balance and prioritize work.
Education and Experience
  • College bachelor's degree preferred in a related area, such as accounting, business, or finance.
  • 2-5 years of increasingly responsible experience in payroll.
  • ADP Workforce Now experience.
  • CPP preferred but not required.
  • V-look up and pivot tables in Excel are a must.
  • Bilingual English/Spanish preferred.
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.


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