Administrative Coordinator

7 hours ago


Shrewsbury, Massachusetts, United States UMass Med School Full time
Job Summary

Under the direct supervision of the Business Unit Manager, or designee, the Administrative Associate I performs diversified and complex administrative duties, providing exceptional support to the team.

Key Responsibilities
  • Perform data entry and generate reports to ensure accurate and timely information.
  • Assist with travel logistics, including coordination of schedules and completion of travel advance and authorization forms.
  • Process and track documents, such as invoices, payments, requisitions, and expense reimbursement.
  • Provide administrative support with the preparation of materials, agenda, notes, and handouts.
  • Type, edit, and proofread material to ensure high-quality output.
  • Answer phones and screen calls, taking messages and relaying information within scope of authority.
  • Provide calendar management support, scheduling conferences, meetings, interviews, appointments, or similar activities.
  • Review, sort, and file a variety of material, maintaining a well-organized filing system.
  • Order and maintain office and other department supplies.
  • Open, review, and distribute incoming mail, identifying priority mail and routing accordingly.
  • Answer routine correspondence.
Requirements
  • High school diploma or equivalent experience.
  • 2 years of office experience.
  • Specialized secretarial training preferred.
  • Knowledge of Microsoft Office products, including Word, Excel, PowerPoint, and Outlook.
  • Organizational, verbal, written, and interpersonal skills necessary to interact effectively with all levels of personnel.
  • Ability to prioritize and problem solve.


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