Senior Manager, Procurement Operations

6 days ago

Oakland, California, United States Exelixis Full time
Job Summary:

This is a leadership role within the Strategic Sourcing and Procurement Team at Exelixis. The successful candidate will be responsible for providing mentorship, leadership, and operational oversight to direct reports within the Procurement Operations function. The main objective of the Procurement Operations team is to provide an efficient and smooth process for obtaining goods and services, including travel services. The role will focus on activities to elevate end-user support, cultivate a high-functioning Procurement Operations team, and optimize all SS&P functions.

Key Responsibilities:
  • Lead a team of direct reports, distribute project assignments based on expertise and bandwidth, and oversee project results.
  • Establish clear objectives of the SS&P Procurement Operations team.
  • Monitor and back up day-to-day procurement operations to ensure employees obtain the goods and services they need in a timely and cost-effective manner.
  • Develop and build trusted and collaborative stakeholder and vendor relationships to engage various business units.
  • Provide mentoring, training, development plans, and guidance to direct reports.
  • Develop work instructions and procedures to maintain process consistency and support cross-training.
  • Lead the maintenance, further development, and innovation of Procurement Ops business processes.
  • Support the team in driving cross-functional collaboration to identify needs, offer solutions, and provide guidance on vendors' capabilities, procurement processes, and procurement systems utilization.
  • Ensure the team provides business units with guidance, expertise, and support throughout the lifecycle of the Procure to Pay (PTP) process.
  • Proactively resolve issues with vendors, AP, or Receiving, identify root cause, and help implement solutions that prevent reoccurrence, which may include invoice reconciliation as needed to ensure contract compliance and timely payment.
  • Partner with the greater SS&P team (Travel & Expense, Procurement Systems, Sourcing, and Category Management) to support initiatives and goals.
  • Support and oversee staff operations utilizing proficiency in Ariba, Ariba Supplier Lifecycle Performance (SLP), SAP S4 Hana, and Concur.
  • Collaborate with SS&P Procurement Analytics and Sourcing functions in analyzing and reporting of vendor spend to develop a clear understanding of indirect spend. Utilize this understanding for collaborative development and implementation of spend management approaches to assist sourcing and procure-to-pay processes.
  • Apply Exelixis company policies and procedures to all endeavors.
Supervisory Responsibilities:
  • Supervise staff, including hiring, scheduling, and assigning work, reviewing performance, and recommending salary increases, promotions, transfers, demotions, or terminations.
Education/Experience/Knowledge & Skills:
  • Bachelor's degree in a related discipline + nine (9) years of related experience; or, Master's degree in a related discipline + seven (7) years of related experience; or, PhD degree in a related discipline + two (2) years of related experience; or, Equivalent combination of education, training, and experience.
  • Experience in the pharmaceutical and biotech industries.
  • Experience in managing a team of Buyers/procurement associates.
  • Ariba, including SLP, SAP, and Concur proficiency.
Knowledge/Skills:
  • Demonstrated analytical and problem-solving skills in a collaborative environment.
  • Understands general aspects of all procurement functions with a desire to continue to learn.
  • Exceptional customer service and prioritization skills.
  • Comprehensive understanding of the necessity of Vendor Master, PO accuracy, and completeness.
  • Working knowledge of financial processes and operations, including but not limited to budgeting, accruals, forecasting, financial analyses, financial reporting, capital expenditures, invoicing, payment terms, purchase requisitions/purchase orders, importation/exportation fees, taxes, currency exchange rates, pharmaceutical, and/or biotechnology industry a plus.
  • Possess a high degree of integrity, accept responsibility for work activities, and have the drive to see them through to timely completion.
  • Ability to encourage a constructive team environment, leading by example.
  • Able to outline process improvement solutions to enhance efficiency and scalability and proactively identify and provide updates and/or escalation.
  • Working knowledge of contracts, including but not limited to legal terms and conditions (e.g., legal decisions vs. business decisions) and contract exhibits (e.g., scopes of work, budgets, payment schedules, quality agreements, data privacy addendums).
  • A proven self-starter, fast learner, solid collaborator, and effective team player with the ability to work independently with minimal supervision.
  • Exhibit effective interpersonal, verbal, and written communication skills, including confidence and ability to provide clear and concise verbal and written communications. May facilitate presentations to Exelixis' individual contributors and functional managers and vendors' representatives.
  • Ability to prioritize, focus on, and provide high-quality deliverables, identifying and communicating issues and risks.
  • Proficient computer skills, including knowledge of Microsoft Outlook, Word, Excel, and PowerPoint, as well as ability to quickly learn new software systems.
  • Embrace Exelixis' core values: Be Exceptional, Excel for Patients, and Exceed Together.
Working Conditions:
  • Environment: primarily working indoors in an office environment.

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