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Office Management Associate

2 months ago

Deerfield Beach, Florida, United States Essendant Full time

Essendant is a mission-driven organization that transcends conventional business objectives to define its success in today's commerce landscape. We prioritize our associates, clients, and communities, with our core values and guiding principles shaping our aspirations. Our foundational values include Integrity, Collaboration, Customer-Centricity, Embracing Change, and Driving Innovation. Our guiding principles—Diversity, Equity & Inclusion, Community Engagement, Associate Safety, and Accountability—motivate us to create a secure and fulfilling environment. With a century of experience, Essendant leads the supply chain sector, delivering exemplary practices for our clients and associates. Join us at Essendant, where we redefine commerce.

Position: Business Support Associate

Work Schedule: Monday to Friday Remote & In-office Tuesday to Thursday, 8:30 AM - 5:00 PM

Key Responsibilities:

  • Organizes, coordinates, and ensures adherence to schedules.
  • Investigates, prioritizes, and addresses incoming issues and inquiries directed to various Company Leaders, including sensitive matters, determining the appropriate course of action.
  • Facilitates seamless communication between the Executive office and internal departments, demonstrating leadership to uphold credibility and trust with senior management.
  • Effectively manages critical deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that support the Executive's leadership capabilities.
  • Prioritizes conflicting demands, addressing matters promptly and following through on projects to successful completion, often under deadline pressure.
  • Maintains confidentiality regarding relationships, discussions, and materials accessed by the executive assistant.
  • Oversees a highly active calendar of appointments.
  • Executes special projects as assigned.
  • Prepares expense reports and composes confidential correspondence.
  • Arranges intricate travel plans, itineraries, and agendas.
  • Compiles documents for travel-related meetings.
  • Embodies and demonstrates Essendant's Core Values and Guiding Principles.
  • Performs additional duties as assigned.
Required Skills and Knowledge:
  • Exceptional organizational and time management abilities.
  • Commitment to maintaining confidentiality at all times.
  • Capacity to exercise discretion and sound judgment.
  • Ability to engage and communicate effectively with executive management.
  • Proficient in identifying problems, analyzing information, and developing solutions to complex challenges.
  • Adept at multitasking in a fast-paced, dynamic environment with cross-departmental collaboration.
  • Outstanding verbal and written communication skills.
  • Familiarity with administrative functions and procedures, including record management and form creation.
  • Comprehensive understanding of organizational policies and procedures.
  • Strong command of Standard English fundamentals (word usage, spelling, grammar, syntax, etc.).
  • Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint, with the ability to create presentations as needed.
Education and Experience:
  • High School Diploma or GED required; some college coursework preferred.
  • Experience in an administrative role or project management preferred.
  • Corporate experience preferred.
Benefits:
  • Health benefits (Medical, Dental, Vision).
  • 401k with matching contributions.
  • Company Holidays.
  • Overtime Pay for hourly employees.
  • Paid Vacation, Floating Holidays, and Sick Time.
  • Maternity and Parental leave benefits.
  • Employee discounts.
  • Tuition Reimbursement.
  • Employee Assistance Program.
ABOUT ESSENDANT

Essendant is committed to fostering an inclusive environment that celebrates diversity, starting with our associates. We are an Equal Employment Opportunity employer dedicated to building a diverse and inclusive workplace. We encourage candidates to apply for opportunities, even if they do not meet every qualification outlined. At Essendant, we are cultivating a supportive community by creating a safe and rewarding work environment. We prohibit discrimination and harassment of any kind, including those based on age, race, color, disability, ancestry, religion, sex, gender identity or expression, sexual orientation, pregnancy, marital status, national origin, protected veteran status, or any other characteristic protected by federal, state, or local laws. Our people drive our company forward. We are one team with limitless possibilities. We are Essendant.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or discriminate against employees or applicants for inquiring about, discussing, or disclosing their own pay or that of another employee or applicant. However, employees with access to compensation information as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals without access to that information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal obligation to provide information. 41 CFR c)