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Administrative Coordinator

2 months ago

Richmond, Texas, United States Bandai Namco Toys & Collectibles America Inc. Full time
Job Overview

We are seeking a dedicated Administrative Coordinator to manage daily office functions, ensuring the efficient operation of our workspace. The ideal candidate will possess exceptional organizational abilities and communication skills, contributing to a positive and productive work environment.

KEY RESPONSIBILITIES

  • Oversee the upkeep of office equipment, including routine cleaning, maintenance, and repairs.
  • Collaborate with the accounting and HR departments to facilitate payroll processes and manage correspondence.
  • Provide clerical assistance to support administrative staff, including handling phone calls, emails, and mail distribution.
  • Manage inventory of office supplies and coordinate orders for new materials and equipment as necessary.
  • Organize and maintain office files, establishing an efficient filing system for easy access by staff.
  • Coordinate with maintenance services to ensure a clean and safe office environment.
  • Enhance office productivity by planning and implementing effective office systems and layouts.
  • Report on office operations to management and work collaboratively to improve procedures.
  • Arrange logistics for meetings, events, and conferences, including travel bookings and reservations.
  • Perform errands and deliveries as required.
  • Execute additional related tasks as assigned.

ESSENTIAL SKILLS AND QUALIFICATIONS

CORE COMPETENCIES

Attention to Detail - Maintains a high level of accuracy in work; seeks assistance when needed; adheres to established procedures.

Dependability - Consistently meets expectations and commitments; maintains a reliable attendance record.

Decision-Making - Makes informed decisions based on relevant data.

Confidentiality - Respects and protects sensitive company information; follows company policies regarding data sharing.

Effective Communication - Conveys information clearly and respectfully, adapting to various communication styles.

EDUCATIONAL BACKGROUND

High school diploma or equivalent required.

EXPERIENCE REQUIREMENTS

Two to three years of experience in an office environment, preferably with a management focus.

WORK ENVIRONMENT

Office setting with a warehouse area.

WORKPLACE CONDITIONS

Typical office temperature and moderate noise levels.

PHYSICAL DEMANDS

Ability to read both printed and digital materials; may require lifting up to 20 lbs.

BENEFITS

Comprehensive medical, dental, vision, and 401K plans available.