Records Management Specialist

4 weeks ago


Silver Spring, Maryland, United States Defense Health Agency Full time
About the Position

The Defense Health Agency is seeking a highly skilled Records Management Specialist to join our team. As a key member of our organization, you will play a critical role in ensuring the effective management of records and information across the agency.

Key Responsibilities
  • Coordinate and train individuals at unit levels in support of regulatory requirements or command guidance as it relates to Forms/Records Management.
  • Prepare and conduct surveys, assistance visits, and inspections in review of files, forms, equipment approvals, and other management/administrative record management areas.
  • Prepare and monitor the Records Management Budget and approve all purchases for items falling into these categories.
  • Understand and implement regulatory requirements in Records Management, Forms Management, Printing and Publications, and Mail Distribution areas as defined in Defense Health Agency (DHA) or other applicable regulations.
  • Perform required regulation mandated staff assistance/inspection of subordinate activities in these areas and write comprehensive reports identifying findings and recommendations for corrective action.
  • Conduct periodic training for Defense Health Agency administrative support staff, records liaison representatives, and for employees in files maintenance.
  • Manage and oversee the Defense Health Agency Records holding area which includes the pick-up delivery, storage, and retirement of records by commercial contract.
  • Ensure Command regulations, policy memoranda, and related documents are prepared correctly.
Requirements
  • Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
  • This position requires that you obtain and maintain eligibility for a Secret security clearance.
  • This position is subject to a two-year probationary period unless you have previously met the requirements as described in 5 CFR Part 315.


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