Administrative Coordinator

3 weeks ago


Mountain View, California, United States Study Full time
About the Role

As a part-time Office Coordinator at Study.com, you will play a vital role in delivering an exceptional office experience that reflects our company culture and enables our employees to make a significant impact. This position is based in our Mountain View, CA office and requires 4-5 hour shifts between 8:30 a.m. - 3:00 p.m., Monday-Friday.

Key Responsibilities:
  • Act as the face of the company, greeting and coordinating office and building access for employees, vendors, and visitors
  • Manage all vendors, mail, supplies, and building management to ensure a smooth-running office within budget
  • Implement cleaning schedules, coordinate cleanliness standards, and conduct routine office maintenance
  • Own the catered lunch process and all snack and beverage purchases for the entire office
  • Purchase, organize, and maintain office and kitchen supplies
  • Manage Study.com swag, commuter passes, and equipment for employees and new hires
  • Set up conference rooms for presentations, meetings, classes, and other events
  • Assist with celebratory lunches, happy hours, and other catered events

We are seeking an organized, creative, and communicative individual with 2-4 years' experience in administration or office management to join our team.

What You'll Bring To The Role:
  • Bachelor's degree or equivalent experience
  • A passion for delivering an exceptional office experience
  • Proficiency in MS Office Suite and other technologies (e.g. Notion, Expensify, Greenhouse, Canva)
  • An approachable, energetic and can-do attitude with a keen eye for detail
  • Strong administrative skills with the ability to multitask and intuitively shift priorities quickly
  • Skillful, resourceful, and creative mindset, finding enjoyment working in a fast-paced environment
  • Clear communication skills through engaging messages and presentations
  • Experience managing calendars strongly preferred

The estimated salary for this part-time contract position is $20-$24 per hour, depending on factors including skills, work experience, and market demands.



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