Assistant Manager

5 days ago


New York, New York, United States City of New York Full time
Job Summary

We are seeking an experienced Assistant Manager to join our Payroll and Timekeeping Unit at the City of New York. The successful candidate will be responsible for assisting with the oversight of the payroll and timekeeping functions of the agency, ensuring compliance with citywide agreements and regulations.

Key Responsibilities
  • Assist with the management of the payroll and timekeeping functions, including the processing of annual leave, sick leave, and accrued time for employees.
  • Help ensure that the agency follows citywide agreements in regard to personnel, pay, and time and leave regulations.
  • Manage the timekeepers of the unit, ensuring operations run efficiently and effectively and in compliance with rules and regulations.
  • Assist with the preparation, distribution, and reporting processes for the KCDA payroll.
  • Assist with the calculation of wages, overtime, and deductions to ensure compliance with Federal, State, and local laws, including all collective bargaining agreements.
  • Provide assistance in managing all collective bargaining pay increases, including tasks such as developing and maintaining tracking systems and processes.
  • Assist in the planning, directing, and coordinating the operation of Payroll and the subunit Timekeeping.
  • Assist with the cross-training and succession planning in Payroll and Timekeeping.
  • Assist in the day-to-day operations of both Payroll and Timekeeping.
  • Assist with ensuring compliance with all applicable time and leave rules and regulations.
  • Review various payroll/timekeeping reports.
  • Assist in the preparation and maintenance of various reports for management.
  • Assist in the interpretation of the citywide agreements regarding personnel, timekeeping, and pay practices.
  • Provide guidance to agency supervisors and employees on matters relating to payroll and timekeeping.
Requirements
  • A baccalaureate degree from an accredited college or university, or a master's degree in a related field, and one year of satisfactory full-time professional experience in one or a combination of the following areas: budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research, or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
  • A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources, and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive, or supervisory capacity.
  • An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described above, 18 months of which must have been in an administrative, managerial, executive, or supervisory capacity.
  • A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described above, 18 months of which must have been in an administrative, managerial, executive, or supervisory capacity.
Preferred Qualifications
  • HR Certification
  • 10 years of City Government experience in a related field
  • Extensive knowledge of NYC payroll, timekeeping, and personnel policies and procedures
  • Extensive knowledge of Citywide and union agreements
  • Strong knowledge of NYCERS, NYC Deferred Compensation Plan, and Management Benefits Fund
  • Extensive experience working with City Time, PMS, RMDS, CHRMS; NYCAPS
  • Strong leadership, organizational, analytical, oral, and written communication skills
  • Microsoft Office (Word, Excel, Access, Outlook, PowerPoint) proficiency
  • Ability to work in a team and independently and consistently maintain a professional demeanor


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