Office Support Specialist

4 days ago


Newton, Massachusetts, United States Innova Solutions Full time
Job Summary:
Innova Solutions is seeking a skilled Office Assistant to support our office operations. As an Office Assistant, you will play a crucial role in ensuring the smooth day-to-day functioning of our office.

Key Responsibilities:
• Assist in coordinating building maintenance activities with building management
• Maintain and update filing systems, inventory, and mailing databases
• Provide general clerical support to office activities, including answering phones, greeting guests, and referring callers to appropriate parties
• Prepare PowerPoint presentations, monthly reports, and agendas for meetings
• Scan, copy, and bind reports, specifications, and other requests
• Track and log trip tickets for fleet and rental vehicles
• Handle purchase order requests
• Upload, create, and maintain projects using Document Locator
• Prepare conference rooms for clients and meetings
• Enter and update data within tables
• Burn reports to CD or DVD and create labels
• Maintain office supplies inventory and paper supply at copiers
• Create and maintain project filing
• Assist with project set-ups and archive closed projects
• Distribute mail
• Coordinate office events and activities

Requirements:
• AS Degree in Business Administration or related field, or 5 years of related experience
• Effective verbal and written communication skills
• Proficient in Microsoft Office

Compensation:
The estimated salary range for this position is $21-$23 per hour.
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