Holiday Season Food and Beverage Coordinator

6 days ago

San Francisco, California, United States AccorHotel Full time
Job Summary

We are seeking a highly organized and detail-oriented Seasonal Food and Beverage Coordinator to join our team at AccorHotel. As a key member of our Food and Beverage department, you will be responsible for coordinating and executing various tasks to ensure seamless operations during the holiday season.

Key Responsibilities
  • Liaison and Communication: Act as a liaison between all departments and the Food and Beverage management team, communicating information about Human Resources needs, Local 2 information, Events Services requests, VIPs, Executive Office, and last-minute information.
  • Reporting and Documentation: Write, research, and prepare reports, documents, menus, and letters as requested by the Food and Beverage management team.
  • Outlet Banquet Event Orders (BEOs): Organize and adjust BEOs daily with changes, daily distributions, Pop Ups, Revised, etc.
  • BEO Meetings: Attend BEO meetings as a support to the Food and Beverage Leadership Team as requested and appropriate.
  • Colleague Meetings: Arrange monthly Colleague meetings for Food and Beverage meetings. Prepare minutes of all meetings and distribute to appropriate departments.
  • Scheduling: Assist with scheduling of Outlets weekly schedules by providing base information for Food and Beverage Leadership in accordance with Hotel Policy.
  • Schedule Adjustments: Assist in filling schedules with appropriate coverage due to Sick Calls, no shows, additions, or deletions to schedules based on Business volumes for Outlets.
  • Employee Communication: Distribute paychecks, commuter checks, and all general employee communication sent by Human Resources, Union, and the Executive Office.
  • Payroll and HR Reports: Prepare reports to Human Resources to assist in payroll consolidation, as well as all Human Resource forms, accident reports, vacation forms, PTOs, etc.
  • PTO and Vacation Management: Assist in creating, tracking, scheduling, and approving PTOs and Vacations.
  • Inventory and Supplies: Assist in Month-end/Year-end inventory for Outlets. Maintain and order supplies for all office needs and office equipment, including printers and computers as required.
  • Equipment Ordering: Order Outlet equipment through Birchstreet (purchasing system).
  • Maintenance Requests: Report Engineering maintenance requests through the Royal Service System.
  • Communication Boards: Maintain Communication boards with up to-date and relevant information for Colleagues.
  • Hotel Committees and Community Projects: Active participation in Hotel Committees and Community projects.
  • Other Duties: Perform other job-related duties as assigned.
Requirements
  • Proficient Knowledge: Proficient knowledge of Microsoft Office.
  • Verbal and Written Communication: Refined verbal and written communication skills.
  • Organizational Skills: Excellent organizational skills.
  • Multi-Tasking and Problem-Solving: Strong multi-tasking and problem-solving abilities.
  • Responsibility and Reliability: Highly responsible and reliable.
  • Pressure Management: Ability to work well under pressure in a fast-paced environment.
  • Teamwork: Ability to work cohesively as part of a team.
  • Guest Focus: Ability to focus attention on guest needs, remaining calm and courteous at all times.
Physical Aspects of the Position
  • Frequent Standing and Walking: Frequent standing and walking throughout the shift.
  • Occasional Lifting: Occasional kneeling, pushing, pulling, lifting up to 20lbs.
  • Occasional Climbing: Occasional ascending or descending ladders, stairs, and ramps.
Visa Requirements

Must have proof of eligibility to work in the United States.

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