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Associate Director of Finance and Operations

2 months ago

Palo Alto, California, United States PAVIR Full time
About the Role

Palo Alto Veterans Institute for Research (PAVIR) is seeking a highly skilled and experienced Associate Director of Finance and Operations to join our Leadership Team. As a key member of our team, you will play a critical role in supporting our mission to advance Veteran and public health through research.

Key Responsibilities
  • Strategic Planning and Leadership:
    • Contribute to the development and implementation of our strategic business plan, ensuring alignment with our organizational goals and objectives.
    • Analyze our infrastructure, systems, and data to identify areas for improvement and develop solutions to enhance operations and data integrity.
    • Present key financial, operating, and programmatic metrics to inform strategic decisions and drive business growth.
    • Participate in professional development activities to stay current with industry trends and best practices.
  • Financial Management and Analysis:
    • Partner with our CEO to lead and manage our fiscal strategy, ensuring resource allocation is prudent and transparent.
    • Prepare and present monthly financial results and analyses, developing long-term financial models and projections to inform business decisions.
    • Provide open communication on budgetary decisions, investments, and financial performance to ensure transparency and accountability.
    • Ensure compliance with local, state, and federal regulations and our organizational policies.
  • Operations and Program Management:
    • Develop and maintain disaster recovery plans and oversee our space at a federal facility.
    • Oversee the Purchasing department, ensuring strategic alignment with financial objectives and compliance.
    • Implement a strategic technology plan and evaluate our security needs to ensure the integrity of our operations.
    • Maintain and update hardware and software for our administrative office.
  • Leadership and Mentorship:
    • Provide leadership and vision for a diverse team, setting goals, managing workloads, and providing feedback to ensure high performance and engagement.
    • Develop training programs for department staff and ensure continuous professional development to enhance skills and knowledge.
    • Make decisions on complex administrative and operational issues, ensuring efficient and effective operations.
  • Process Improvement:
    • Identify policy needs and maintain Standard Operating Procedures (SOPs) to ensure consistency and quality in our operations.
    • Streamline processes to ensure they are clear and user-friendly, reducing complexity and improving efficiency.
    • Perform quality assurance on database entries to ensure reliable data for standard reports.
Requirements
  • Education: Master's degree or equivalent experience required.
  • Experience: Seven to nine years of progressively responsible leadership and management experience, preferably in a nonprofit.
  • Skills and Abilities: Excellent analytical, problem-solving, and organizational skills. Proven leadership abilities and experience with organizational change and process improvements. Strong project management, decision-making, and planning skills. Ability to manage and develop staff, lead teams, and communicate effectively at all levels. Proficiency with MS Office Suite and experience with IT infrastructure management.