Finance Manager

2 weeks ago

Palo Alto, California, United States Kara Full time
Job Opportunity

Kara, a nonprofit organization serving the San Francisco Bay Area since 1976, is seeking a highly skilled Finance and Operations Manager to join our team. As a key member of our leadership team, you will play a critical role in strengthening our organizational infrastructure and ensuring the effective use of our $2 million budget.

As Finance and Operations Manager, you will be responsible for driving efficiency and oversight across our financial and operational systems. This includes managing all financial and operational aspects, including accounting, finances, IT, and business infrastructure. You will also have the opportunity to contribute to the strategic direction of our agency and gain valuable experience in various areas of nonprofit management.

To be considered for this position, please submit a cover letter with your resume. The letter should clearly express why you are interested in working for Kara, what connects you to our mission, and how your skills and experiences uniquely qualify you for the role.

Key Responsibilities

Financial Management:

  • Develop and monitor annual operating budget and financial plans in collaboration with the Executive Director.
  • Manage all accounting functions, including accounts payable, accounts receivable, analysis, and reporting.
  • Contribute to the continuous improvement of strong internal controls and financial policies to mitigate risks and ensure responsible stewardship of Kara's resources.
  • Manage the annual external audit/review process and annual tax return filing.
  • Administer vendor contract process to ensure complete documentation and timely payments.
  • Serve as primary liaison with outsourced accounting firm providing monthly reconciliations and year-end close financial support.
  • Monitor, provide analysis, and deliver reports on financial performance.
  • Ensure business compliance reporting obligations are fulfilled.
  • Prepare financial reports for specific projects in compliance with grant requirements.
  • Support the Executive Director and Development Director with grants management and reporting.
  • Ensure orderly and detailed documentation of financial, operational, and personnel records.
  • Support the Executive Director in payroll processing function.

Operations Management:

  • Coordinate and manage agency-wide systems and administrative functions related to finance and operations.
  • Manage infrastructure and operations, including office space maintenance, organizational equipment, supplies, capital assets, and materials.
  • Manage Kara's technology needs, including website management, client and donor databases, security, accounting, and payment systems.
  • Manage relationships with outside consultants and vendors, negotiating contracts and ensuring cost-effective solutions.
  • Manage facility needs, including negotiating space leases and facility rentals with partner organizations.
  • In concert with the Executive Director and Development Director, support agency-wide service and fundraising events.
  • Provide support for donor cultivation, solicitation, and stewardship with the Executive Director, Development Director, and Board members.
  • In concert with the Development Director, support marketing and communications activities, including print and digital materials.
  • Manage the implementation and adoption of Kara's standardized processes and procedures, including periodic policy & procedure updates.
  • Identify and implement opportunities for continuous improvement of data management systems, document management systems, and explore/implement additional enterprise software as needed.
  • Work with department directors and managers to integrate quality control measures into program delivery and enhance overall agency effectiveness.
  • In concert with the Executive Director, manage and implement human resource programs and policies.
  • In concert with the Executive Director, draft agendas, supporting materials, and financial reports for Board of Directors meetings.
  • Contribute to long-term strategic decision-making by providing research, analysis, and thought-partnership.
  • Oversee special projects as needed and collaborate with program team members in activities related to the overall success of organization-wide goals.
Qualifications

We are seeking a candidate with a clear understanding and commitment to Kara's non-profit mission, vision, and guiding values of empathy and compassion. The ideal candidate will have:

  • Bachelor's degree in Business/Nonprofit Administration, Accounting, Finance, or a related field. MBA or relevant professional certification (e.g., CPA) is a plus.
  • 5-7 years of nonprofit management experience, particularly in human services field, showcasing adept technical and interpersonal skills.
  • Proven operations, budget and financial systems management experience.
  • Proven ability to lead and embrace both tactical and strategic work.
  • Strong accounting, finance, and analytical skills, including financial planning; a keen aptitude for details, numbers, and compliance.
  • Excellent project management and organizational skills; able to manage multiple projects simultaneously and meet deadlines consistently.
  • High proficiency in operations, information systems, and accounting productivity software: QuickBooks Online, Microsoft Office Suite, Google Workspace Suite, WordPress, Adobe Suite, and database applications.
  • Detail-oriented problem solver with demonstrated experience in developing and improving systems and processes amidst ambiguity as well as working with limited resources and supervision.
  • Excellent communicator - both written and verbal; adept at fostering collaboration and understanding with all stakeholders of an organization (staff, volunteers, boards, donors, etc.).
  • Self-aware team player dedicated to continuous improvement and building a collaborative workplace culture.
  • Ability to function as both an individual contributor and leader, with strategic thinking capabilities and a focus on team dynamics.
  • Experience with HR management functions, including policy development and implementation.
  • Experience with quality control methods and program outcomes measurement.

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