Election Operations Assistant

2 weeks ago

Mason City, Iowa, United States Cerro Gordo County Full time

Cerro Gordo County is Seeking Candidates for:
Election Clerk - Auditor's Office

Position Overview:
This role is designed to assist the Auditor and Deputy Auditor of Elections in their duties. The primary focus will be on facilitating the preparation and execution of elections.

The selected individual will engage with the public and officials conducting business with the Auditor's Office, providing essential clerical and financial support.

Typical working hours are Monday through Friday, from 8:00 AM to 4:30 PM, with occasional evening and weekend hours as required.

Essential Qualifications:
A high school diploma or GED is required, along with up to one (1) year of relevant experience or college-level coursework in office management; proficiency in secretarial tasks, word processing, and spreadsheet applications; or a suitable combination of education, training, and experience that equips the candidate with the necessary knowledge, skills, and abilities for this role.

Desirable Qualifications:
Experience as a Precinct Election Official or within a County Auditor's Office is preferred.

Additional Information:


A comprehensive job description, including essential duties and responsibilities, is available upon request. Applications will be accepted until the position is filled. A pre-employment physical and drug screening is mandatory. Cerro Gordo County is an Equal Opportunity Employer.

Position Details:
Job Title: Election Clerk
Department: Auditor
Immediate Supervisor: Auditor
Work Schedule: Typically 8:00 AM to 4:30 PM, Monday through Friday; extended hours and weekends as necessary

FLSA Status: Non-exempt/Union Position

Compensation: Starting at $20.34 per hour, increasing to $20.85 after six months.

Key Responsibilities:

Provide timely and effective service to the public and other employees interacting with the County Auditor's office through various communication channels.

Draft routine correspondence, process billing, and complete necessary forms. Conduct data entry, maintain spreadsheets and documentation, and generate various reports. Act as a Notary Public. Assist in the planning, execution, and follow-up of elections.

Responsibilities include proofing, counting, and sorting ballots; registering voters; aiding voters with absentee voting; updating voter registration databases; maintaining absentee voter records; receiving, recording, and distributing absentee ballots; and providing general assistance to voters, Precinct Election Officials, and Auditor Office staff.

While the following tasks are important, they may also be performed by other department members:

serve as a backup for claims processing; assist with the management and distribution of warrants; and support routine office functions.

Carry out additional duties as required.

Supervisory Role:
None

Qualifications:
To excel in this position, candidates must demonstrate the ability to perform each essential duty satisfactorily. The following skills and abilities are essential:
Attention to detail and accuracy in all tasks.
Basic arithmetic skills including addition, subtraction, multiplication, and division, as well as the ability to calculate decimals and percentages.

Ability to utilize various reference materials, administrative documents, instructions, policies, directories, voter registration records, election ballots, and reports.

Proficiency in producing reports with correct formatting, punctuation, spelling, and grammar.
Effective communication skills in English, both written and verbal.
Ability to follow instructions in written, oral, or diagrammatic form. Good judgment, decisiveness, and creativity in various situations are essential. The ability to exchange information for clarification or detail is necessary. The candidate must represent Cerro Gordo County professionally.

The qualifications and duties outlined above are intended to illustrate the types of work that may be performed.

The omission of specific duties does not exclude them from the position if the work is similar, related, or logically assigned to the role.


Education and Experience:
A high school diploma or GED is required, supplemented by up to one (1) year of relevant experience or college-level coursework in office management; proficiency in secretarial tasks, word processing, and spreadsheet applications; or a suitable combination of education, training, and experience that equips the candidate with the necessary knowledge, skills, and abilities for this role.

Language Proficiency:
Ability to communicate effectively with colleagues and the public.
Ability to interact with the public in a courteous and tactful manner.
Ability to communicate effectively in both verbal and written forms.

Reasoning Skills:
Ability to apply common sense to solve problems or achieve work objectives.
Ability to identify work situations that require special attention.
Ability to manage problems involving multiple variables in standardized situations.

Certificates, Licenses, Registrations:
Ability to obtain an Iowa Notary Public commission.

Physical Requirements:


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee must be able to operate and monitor various automated office machines and equipment.

Must be capable of moving or carrying job-related objects or materials. Tasks involve light physical effort in a sedentary to light work environment, which may include some lifting, carrying, pushing, and/or pulling of light-weight objects. Physical demand requirements are consistent with those for sedentary or office environment work. Some tasks require visual perception and discrimination.
Tasks may involve extended periods of time at a keyboard or workstation.

Work Environment:


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee may encounter physical harm from emotional consumers or the public.

Tasks are generally performed without exposure to adverse environmental conditions.
Work is typically conducted in an office setting. Common occupational hazards associated with computer work include headaches, eyestrain, carpal tunnel syndrome, and related issues. The noise level in the work environment is usually moderate.

Additional Notes:
Must possess a valid Iowa Driver's License and have reliable transportation. Must be insurable under county insurance policies.
Applicants will undergo post-offer, pre-employment drug and physical testing.
Cerro Gordo County is an Equal Opportunity Employer.

In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.

Cerro Gordo County adheres to a policy in compliance with the 2008 Smokefree Air Act.

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