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Senior Executive Assistant

2 months ago

Anoka, Minnesota, United States Insulet Corporation Full time

Company Overview
Insulet Corporation is dedicated to enhancing the lives of individuals through innovative technology, specifically our Omnipod product platform. Since our inception, we have been committed to providing our customers with simplicity, freedom, and healthier lifestyles.

Position Summary
The Executive Assistant plays a crucial role in supporting the Senior Vice President of Global Operations and other key members of the Executive Team. This position is essential for ensuring smooth operations and effective communication within the executive office.

Work Arrangement
This role offers a hybrid work model, requiring in-office presence one day per week and additional days as necessary for important meetings and events.

Key Responsibilities
- Serve as the primary point of contact for executives, both in person and via phone.
- Safeguard sensitive corporate information and communicate appropriately within established authority.
- Organize and maintain executives' schedules, including meetings and appointments.
- Oversee all logistical aspects of meetings, such as room bookings, agenda preparation, IT requirements, catering, and attendee notifications.
- Create presentations for meetings as needed.
- Manage incoming calls and executive correspondence.
- Draft letters, emails, and presentations.
- Process purchase orders and expense reports for executives.
- Handle corporate card transactions and submit for reimbursement.
- Coordinate conference calls and virtual meetings.
- Arrange domestic and international travel for executives as required.
- Support scheduling and event management for both employee and external functions.
- Manage various projects and vendor relationships as assigned.
- Uphold a professional company image at headquarters.

Qualifications
- A minimum of 7 years of experience supporting C-level executives is required.
- Experience in supporting multiple executives is preferred.
- Candidates should be dependable, highly organized, and detail-oriented.
- Strong problem-solving and project management skills are essential.
- Ability to work independently and exercise discretion.
- Proficiency in Microsoft Outlook and the Microsoft Office Suite (Word, Excel, PowerPoint) is necessary.
- Excellent verbal, written, and presentation skills are a must.
- Ability to manage multiple priorities effectively.
- A team-oriented mindset with superior interpersonal skills is essential.

Additional Information
This position is eligible for hybrid working arrangements, requiring on-site work at least once a week. Compensation details will be discussed during the hiring process, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.