Legal Secretary

6 days ago

San Diego, California, United States Hunter International Recruiting Full time

Job Title: Legal Secretary

Job Summary:

We are seeking a highly skilled and organized Legal Secretary to provide administrative support to our Trusts and Estates practice group. The ideal candidate will have a minimum of 5 years of relevant experience and excellent communication and organizational skills.

Responsibilities:

  • Manage the partner attorney's complex calendar, including scheduling and canceling appointments, managing task lists, and tracking expenses.
  • Provide litigation support, including preparation of pleadings and efiling.
  • Coordinate meetings, conference calls, and travel arrangements.
  • Track expenses and complete expense forms.
  • Screen calls, correspondence, and emails.
  • Provide briefing materials for meetings.
  • Retrieve and distribute mail, prepare outgoing mail and shipping.
  • Greet visitors and notify the appropriate person of their arrival.
  • Maintain attorney mailing lists and contacts.
  • Draft and proofread correspondence and documents.
  • Perform general office duties, including faxing, photocopying, scanning, and filing.
  • Time entry and work with the billing assistant to revise and send bills.
  • Adhere to administrative and recordkeeping guidelines to support documentation of activities.
  • Manage individual attorney and group task lists.

Requirements:

  • Minimum 5 years of relevant work experience.
  • Trusts and estates and/or litigation experience a plus, but not required.
  • Ability to work with diverse people and attitudes.
  • Strong organizational and time management skills.
  • Ability to function as a cooperative and effective team member.
  • Meticulous attention to detail and grammar on professional and internal communication.
  • Strong computer competency and advanced proficiency with Microsoft Office Suite.
  • Ability to take initiative, work independently, and with minimal supervision.
  • Willingness to take direction and instruction.
  • Takes initiative and thinks ahead.
  • Actively looks for ways to improve.
  • Willingness to ask questions.
  • Determination to see a project through to completion.

About Us:

Hunter International Recruiting is a leading recruitment agency specializing in legal and administrative placements. We are committed to providing exceptional service and support to our clients and candidates.

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